TS/SCI Cleared Office Manager & Program Support

VivSoft Technologies LLC; Springfield (VA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Healthcare benefits

Life Insurance

Paid Time Off

401K Retirement Plan

Professional Development

Job summary

VivSoft Technologies LLC in the United States is seeking an Office Manager / Program Support Specialist to provide senior-level administrative, operational, and program support in a mission-driven environment. This role supports leadership, coordinates front-office activities, and ensures efficient business operations.

The ideal candidate will balance strategic planning with administrative excellence, manage tasking, scheduling, reporting, and cross-functional coordination, while maintaining

Qualifications

• Active TS/SCI clearance with eligibility.
• Bachelor’s degree in a relevant field.
• Minimum 10 years of relevant front office, executive, or program support experience.
• Experience with SharePoint and MS Office (Word/Excel/PowerPoint/Access).
• Experience handling travel, training, and supply functions for an organizational component.
• Ability to interpret, coordinate, and respond to taskers effectively.
• Strong written and verbal communication with initiative and leadership engagement.

Responsibilities

• Manage Office tasking process and ensure timely responses within deadlines.
• Coordinate with teams and SMEs on tasks, guiding response formats.
• Provide comprehensive office management: scheduling, meeting support, deliverables coordination.
• Ensure administrative functions comply with policies and procedures.
• Prepare reports, staff packages, briefings, and other documentation.
• Support secure data and content management, including distribution groups.
• Coordinate Office activities and events, and consolidate data for objectives and timelines.
• Improve correspondence workflows and tracking systems; support budget and performance metrics.
• Assist with business continuity information and records management.
• Support office space planning and seating using established recordkeeping processes.
• Coordinate and submit office supply requests to maintain operations.

Skills

Executive support

Front office operations

Tasking management

Communication

Critical thinking

Education

Bachelor’s degree

Tools

SharePoint

Microsoft Office

Word

Excel

PowerPoint

Access

Job description

VivSoft Technologies LLC in the United States is seeking an Office Manager / Program Support Specialist to provide senior-level administrative, operational, and program support in a mission-driven environment. This role supports leadership, coordinates front-office activities, and ensures efficient business operations.

The ideal candidate will balance strategic planning with administrative excellence, manage tasking, scheduling, reporting, and cross-functional coordination, while maintaining