TS-Cleared Workflow Administrator Executive Secretariat

Saic; Arlington (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

SAIC is seeking a Workflow Administrator with an active TS clearance to support the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)) Executive Secretary Office, ensuring timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions.

This role is critical in maintaining integrity and meeting timelines in a fast-paced, high-visibility environment.

Qualifications

• Top Secret clearance required to start; ability to obtain TS/SCI to maintain employment.
• US citizenship.
• Bachelor’s degree with at least ten years of relevant experience; or Master’s with eight+ years.
• Familiarity with DoW correspondence standards and executive-level practices.
• Strong organizational and time management skills; multitasking in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, SharePoint, and CATMS or similar tracking systems.

Responsibilities

• Manage and track executive correspondence packages through review and approval lifecycle.
• Coordinate routing of decision memorandums, taskers, reports, and formal packages using workflow systems.
• Ensure submissions meet format, policy, and quality control standards before leadership review.
• Review content for completeness, accuracy, and appropriate clearances prior to forwarding.
• Maintain logs, databases, and dashboards to track progress, due dates, and metrics.
• Serve as primary contact between Executive Secretary Office and directorates/external stakeholders.
• Identify and recommend process improvements to streamline routing and transparency.
• Ensure accurate archiving and recordkeeping of all correspondence per records policies.
• Provide general office support including scheduling coordination and meeting prep.
• Edit and format administrative correspondence per DoD 5110.4-M guidelines.
• Process classified/unclassified taskers and other special projects from OUSW(R&E).

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Time management

Education

Bachelor’s degree with 10+ years experience

Master’s degree with 8+ years experience

Tools

Microsoft Office Suite

SharePoint

CATMS

Job description

SAIC is seeking a Workflow Administrator with an active TS clearance to support the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)) Executive Secretary Office, ensuring timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions.

This role is critical in maintaining integrity and meeting timelines in a fast-paced, high-visibility environment.