Trusted Strategic Executive Assistant to the CEO

Together SC; Charleston, Northern (SC, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Charleston Animal Society seeks an accomplished Executive Assistant to serve as a high-trust extension of the President and CEO. This role protects the CEO's time, manages the calendar, coordinates board relations, and drives disciplined follow-through across the organization.

Success requires judgment, discretion, technical fluency, initiative, and professional communication with stakeholders. It involves governance, travel, meetings, and confidential information handling at the highest level.

Qualifications

• Seven years of progressively responsible executive or senior administrative support.
• Associate or bachelor’s degree preferred; equivalent experience considered.
• Experience managing a complex executive calendar and confidential matters.
• Exceptional written communication, editing, and minute-taking skills.
• Excellent organization, attention to detail, and initiative.
• Strong diplomacy and relationship skills with staff and stakeholders.
• Proven project-management and problem-solving abilities.
• Proficiency with Microsoft 365 and Google Workspace; adaptable to new systems.
• Ability to use AI/tools responsibly while protecting information.
• Familiarity with board portals, donor or CRM systems, Zoom, e-signature.

Responsibilities

• Serve as trusted gatekeeper to the President and CEO and align work with organizational priorities.
• Anticipate needs, surface risks, and recommend practical next steps before issues escalate.
• Triage requests, manage correspondence, invitations, and emerging issues.
• Protect the CEO's focus time and coordinate materials and expectations with tact.
• Maintain a forward-looking calendar and resolve conflicts by priority and preparation.
• Plan meetings, events, travel, agendas, and contingencies with attention to detail.
• Prepare concise daily/weekly briefings for consequential engagements.
• Record minutes, assign owners, deadlines, and ensure follow-through.
• Coordinate expenses, registrations, memberships, and governance admin.
• Support Board and committees, maintain governance records and bylaw alignment.
• Protect sensitive information with discretion and appropriate channels.

Skills

Executive support

Calendar management

Discretion

Communication

Interpersonal skills

Project management

Governance knowledge

Education

Bachelor's degree preferred

Equivalent experience considered

Tools

Microsoft 365

Google Workspace

Zoom

Canva

Adobe

Job description

Charleston Animal Society seeks an accomplished Executive Assistant to serve as a high-trust extension of the President and CEO. This role protects the CEO's time, manages the calendar, coordinates board relations, and drives disciplined follow-through across the organization.

Success requires judgment, discretion, technical fluency, initiative, and professional communication with stakeholders. It involves governance, travel, meetings, and confidential information handling at the highest level.