Strategic Executive Assistant to the CEO

Charleston Animal Society; North Charleston (SC); On-site; USD 85,000 - 110,000; Full time

Job summary

Charleston Animal Society seeks an accomplished Executive Assistant to be a high-trust extension of our President and CEO. The role centers in the executive office, helping the CEO stay prepared, focused, and ahead of critical decisions while ensuring important commitments move forward.

The right candidate combines exceptional organization with discretion, initiative, tech fluency, and constructive assertiveness, knowing when to act independently or seek clarity with executives, HR, legal, or

Qualifications

• At least seven years of executive or senior administrative support experience; CEO support preferred.
• Associate or bachelor's degree preferred; relevant education considered with experience.
• Exceptional writing, editing, and minute-taking skills.
• Ability to manage complex calendars, confidential matters, and competing deadlines.

Responsibilities

• Manage a complex executive calendar and protect the CEO's time based on priorities.
• Anticipate needs, surface risks, and recommend practical next steps.
• Triage correspondence and requests; resolve, delegate, or escalate with sound judgment.
• Prepare briefs, agendas, materials, talking points, and contingencies for meetings and travel.
• Capture decisions with owners and deadlines; maintain minutes and action records.
• Provide high-level Board support including calendars, materials, and logistics.
• Draft executive correspondence and materials in the CEO's voice.
• Liaise with employees, donors, officials, consultants, and partners; maintain relationships.
• Coordinate special projects and high-profile visits while meeting commitments.
• Maintain secure executive records and shared spaces with confidentiality.

Skills

Executive support

Calendar management

Communication

Discretion

Writing and editing

Project management

Microsoft 365

Google Workspace

Board liaison

C-suite liaison

Education

Associate or Bachelor's degree preferred

Tools

Microsoft 365

Google Workspace

Zoom

CRM systems

Job description

Charleston Animal Society seeks an accomplished Executive Assistant to be a high-trust extension of our President and CEO. The role centers in the executive office, helping the CEO stay prepared, focused, and ahead of critical decisions while ensuring important commitments move forward.

The right candidate combines exceptional organization with discretion, initiative, tech fluency, and constructive assertiveness, knowing when to act independently or seek clarity with executives, HR, legal, or