Strategic Executive Assistant to the CEO

Palmetto Society; Charleston, Northern (SC, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Charleston Animal Society seeks an accomplished Executive Assistant to support the President and CEO, acting as a high-trust extension of the executive team. This role sits at the center of the executive office, helping the CEO stay prepared, focused, and ahead of critical decisions while ensuring important commitments move forward.

The right candidate will combine exceptional organization with discretion, initiative, and technological fluency, knowing when to act independently and when to seek

Qualifications

• At least seven years of executive or senior administrative support experience.
• Direct support of a CEO or C-suite is strongly preferred.
• Excellent writing, editing, proofreading, and minute-taking skills.
• Experience managing complex calendars and confidential matters.
• Ability to exercise independent judgment and meet competing deadlines.
• Great attention to detail, self-management, and follow-through.
• Diplomacy, tact, empathy, and boundary setting.
• Advanced proficiency with Microsoft 365 and Google Workspace.
• Ability to learn new systems and troubleshoot routine issues.
• Experience supporting nonprofit boards is a plus.

Responsibilities

• Manage a complex, rapidly changing executive calendar and protect the CEO's time.
• Anticipate needs, surface risks, and recommend practical next steps.
• Triage correspondence and requests; delegate or escalate as needed.
• Prepare concise briefings, agendas, and contingencies for meetings and travel.
• Capture decisions and deadlines in minutes and follow through to closure.
• Provide high-level support to the Board and executive leadership.
• Draft executive correspondence, board communications, and reports.
• Liaise with employees, donors, officials, consultants, and partners.
• Coordinate special projects, visits, events, and urgent needs without losing sight of commitments.
• Maintain secure executive-office records and systems.

Skills

Executive support

Calendar management

Discretion

Written communication

Problem solving

Project management

Independent judgment

Diplomacy

Attention to detail

Technology fluency

Education

Associate or Bachelor's degree preferred

Tools

Microsoft 365

Google Workspace

Job description

Charleston Animal Society seeks an accomplished Executive Assistant to support the President and CEO, acting as a high-trust extension of the executive team. This role sits at the center of the executive office, helping the CEO stay prepared, focused, and ahead of critical decisions while ensuring important commitments move forward.

The right candidate will combine exceptional organization with discretion, initiative, and technological fluency, knowing when to act independently and when to seek