Trusted Senior EA to EVP — Strategy & Operations

Tufts University; Medford (MA); On-site; USD 81,000 - 121,000; Full time

Job summary

Tufts University seeks a Senior Executive Assistant to the Executive Vice President to provide high-level executive, administrative, operational, and project support in a fast-paced environment.

The role acts as a trusted partner, managing complex calendars, communications, governance activities, and cross-institution relationships while upholding discretion and professional presence. Opportunities for growth exist based on EVP Office needs.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of five years of progressively responsible experience supporting senior executives in a complex organization.
• Demonstrated success supporting C-suite executives, presidents, provosts, vice presidents, or other senior leaders.
• Exceptional written and verbal executive communication skills.
• Outstanding judgment, discretion, diplomacy, and executive presence.

Responsibilities

• Manage the Executive Vice President’s complex calendar, balancing priorities and ensuring effective use of time.
• Prioritize meeting requests, resolve scheduling conflicts, and coordinate schedules across the university.
• Proactively secure briefing materials for meetings, travel, and events.
• Coordinate governance activities, board meetings, and leadership initiatives.
• Draft, edit, and coordinate high-profile executive communications and materials.
• Maintain executive templates, reference materials, and office resources.
• Manage EVP website content updates and accessibility of key resources.
• Coordinate meetings with trustees, leadership councils, and advisory groups.
• Liaise with internal departments for meeting logistics (room setup, catering, A/V).
• Serve as primary liaison between EVP and President’s/Provost’s Offices and senior leaders.
• Oversee travel, expense reports, budgets, purchasing, and onboarding processes.
• Maintain organizational charts, governance docs, and committee records.
• Identify opportunities to streamline EVP Office operations and improve efficiency.
• Coordinate annual performance planning for EVP’s direct reports.

Skills

Executive calendar management

Independent judgment

Strategic stakeholder relations

Executive communications

Project coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Trello

Job description

Tufts University seeks a Senior Executive Assistant to the Executive Vice President to provide high-level executive, administrative, operational, and project support in a fast-paced environment.

The role acts as a trusted partner, managing complex calendars, communications, governance activities, and cross-institution relationships while upholding discretion and professional presence. Opportunities for growth exist based on EVP Office needs.