Trust Finance Assistant - Reconciliation & Audits

Smith Debnam Narron Drake Saintsing & Myers, L.L.P.; Raleigh (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Smith Debnam Narron Drake Saintsing & Myers, L.L.P. seeks an Assistant Trust Administrator to support Consumer Collection’s operations with mail processing, data entry, and daily deposit reconciliations. This role offers potential progression into a Trust Administrator position.

Key duties include reviewing mail, preparing audit information, and maintaining accurate trust account records. Candidates should have an associate degree (preferred) and 6–12 months of finance or accounting experience.

Qualifications

• Associate degree preferred.
• 6 months to 1 year finance or accounting experience.
• Basic understanding of accounting processes (ledgers, credits, debits).
• Advanced mathematical skills required.
• Strong knowledge of Excel functions (Excel).
• Ability to multitask, prioritize, and work in a team environment.
• Good verbal and written communication skills.
• Ability to process high volumes accurately and efficiently.
• Strong attention to detail and organizational skills.

Responsibilities

• Review, sort, and scan all incoming mail daily.
• Coordinate with front desk and mailroom for package deliveries.
• Image scans of payments and file accordingly.
• Process electronic deposits daily and maintain storage.
• Prepare daily deposit reconciliation file for payments.
• Record transactions for Client Trust Accounts and review end-of-day balances.
• Review, scan, and mail debtor refunds weekly.
• Prepare, scan, and mail payment receipts for debt buyer accounts.
• Review daily direct payments and confirmations of processing.
• Update Excel spreadsheets for reporting direct payments and errors.
• Assist with data entry for other Finance positions.
• Maintain log for Cost Reversals with client and reversal details.
• Assist with compiling documentation for client audits.

Skills

Attention to detail

Excel skills

Multi-tasking

Teamwork

Communication

Organizational skills

Mathematical skills

Financial accounting

Office suite

Education

Associate degree preferred

Tools

Microsoft Office

Job description

Smith Debnam Narron Drake Saintsing & Myers, L.L.P. seeks an Assistant Trust Administrator to support Consumer Collection’s operations with mail processing, data entry, and daily deposit reconciliations. This role offers potential progression into a Trust Administrator position.

Key duties include reviewing mail, preparing audit information, and maintaining accurate trust account records. Candidates should have an associate degree (preferred) and 6–12 months of finance or accounting experience.