Trust EHCP Coordinator

Senploy; United States; Hybrid; USD 35,000 - 43,000; Full time

Job summary

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to support primary and secondary schools. Under the direction of the Trust SEND Lead, you will audit EHCP backlogs, collate multi-agency evidence, and draft and submit EHCP applications to secure resources for pupils with complex needs.

You will act as a central contact between SENCOs, health professionals, and external agencies, ensuring compliance with the SEND Code of Practice and local authority criteria while

Qualifications

• GCSE English and Maths at grade C/4 or above.
• Level 2 or 3 Diploma and HLTA standards.
• Experience navigating the EHCP application process.
• Experience working with children in learning environments.
• Knowledge of SEND Code of Practice and local authority processes.
• Strong written communication for precise reports.
• Excellent organisational skills to meet strict statutory deadlines.
• Flexibility to travel across Trust sites; remote work possible.

Responsibilities

• Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.
• Audit existing caseloads and flexibly deploy across schools to tackle backlogs where demand is highest.
• Serve as a central point of contact between SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.
• Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.

Skills

Strong organisational skills

Exceptional written communication

Ability to manage multiple complex cas

Travel across Trust sites

Education

GCSE English & Maths C/4+

Level 2 or 3 Diploma / HLTA standards

Job description

We are seeking a dedicated Trust EHCP Coordinator (HLTA Level) to join our team. In this targeted capacity role, you will work under the direction of the Trust SEND Lead to provide crucial administrative and operational support across primary and secondary Trust schools.

You will focus on auditing existing SEND backlogs, collating multi-agency evidence, drafting applications, and submitting robust Education, Health and Care Plan (EHCP) requests to secure vital resources for pupils with complex needs

Key Responsibilities:

• Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.
• Audit existing caseloads and flexibly deploy across schools to tackle application backlogs where demand is highest.
• Serve as a central point of contact between school SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.
• Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.

Key Requirements:

• GCSE English and Maths (or equivalent) at grade C/4 or above.
• Level 2 or 3 Diploma (or equivalent) and working at or towards HLTA professional standards.
• Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.
• Experience working with children within a learning environment.
• Solid working knowledge of the SEND Code of Practice, local authority processes, and high-incidence SEND need types.
• Exceptional written communication skills for drafting precise, legally defensible reports.
• Strong organisational skills, initiative, and the ability to manage multiple complex cases under strict statutory deadlines.
• Flexibility to adapt to different school environments and travel across Trust sites as required (although much of the work will be able to be completed virtually).

Full details of the requirements of the post can be found in the accompanying recruitment pack.

This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

We understand the importance of work-life balance and will give due consideration to requests for flexible working.

We are proud to be an inclusive employer and encourage applications from all qualified individuals.

Ready to join us?

Data Privacy Notice:

By applying for this position, you agree to Swale Academies Trust processing and storing your personal data for recruitment purposes. Candidate data will be stored securely for 6 months following the completion of the recruitment process, after which it will be permanently deleted. If you would like us to delete your details sooner, or to view our full Privacy Policy, please contact us at hroperations@swale .at

Swale Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from ROA and will require an enhanced DBS disclosure

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.

Kent and Medway NHS and Social Care Partnership Trust