Trust Client Admin Specialist (Real Estate)

First-Horizon-Bank; Knoxville (TN); On-site; USD 35,000 - 48,000; Full time

Job summary

First Horizon Bank is seeking a Trust Client Specialist (Real Estate) to provide administrative support to the Real Estate Officer and team. The role covers the administration of properties held in Trust, Guardianship, Estate, and Agency accounts, and includes coordinating pre-acceptance tasks to meet audit and regulatory requirements.

You will liaise with clients and vendors, manage filing, and help ensure timely, accurate processing of documents and requests in a fast-paced environment.

Qualifications

• Administrative support experience required.
• Excellent written and verbal communication skills.
• Must be incredibly organized and detail-oriented.

Responsibilities

• Various aspects of account maintenance following Trust procedures, including receiving and distributing real estate and setting up records.
• Track appraisals, inspections, insurance payments and other bills, property tax payments, lease payments/renewals.
• Process cash transactions using Trust systems: incoming checks, paying bills, disbursements, transfers.
• Prepare forms under guidance of Real Estate Officer.
• Scan and upload documents for compliance and audits.
• Direct client contact and liaise between client, Real Estate Officer and vendors.
• Meet deadlines and process requests with accuracy.
• Provide back-up support in absence of Real Estate Officer.
• Complete tasks with limited oversight and supervision.
• Perform general office duties and team support.

Skills

MS Office Suite

Written and verbal communication

Organized and detail-oriented

Education

High school diploma or GED

Job description

First Horizon Bank is seeking a Trust Client Specialist (Real Estate) to provide administrative support to the Real Estate Officer and team. The role covers the administration of properties held in Trust, Guardianship, Estate, and Agency accounts, and includes coordinating pre-acceptance tasks to meet audit and regulatory requirements.

You will liaise with clients and vendors, manage filing, and help ensure timely, accurate processing of documents and requests in a fast-paced environment.