Trucking Dispatch & Contracts Specialist

Granite Construction; Anchorage (AK); On-site; USD 50,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid holidays and sick leave

401(k) with company match

Job summary

Granite Construction is seeking an administrative support specialist to assist the trucking dispatch department in Anchorage. The role coordinates onboarding for owner-operators, maintains documentation, invoices, and compliance records to ensure timely operations.

You will review documents for completeness, support contract administration, and help with payroll reporting. The ideal candidate has 1–3 years of related experience and strong Excel/Office skills while working in a fast-paced

Qualifications

• Proficiency in Microsoft Excel, including organizing and maintaining spreadsheets, sorting and filtering data, and using common formulas.
• Proficiency in Microsoft Word, Outlook, and other standard office applications.
• Working knowledge of administrative processes related to contracts, invoicing, payments, recordkeeping, and document control.
• Knowledge of certified payroll requirements and reporting practices preferred.
• Ability to review detailed documents for completeness, accuracy, and compliance with established requirements.
• Strong written and verbal communication skills, with the ability to work professionally with owner-operators and internal partners.

Responsibilities

• Provide day-to-day administrative support to the trucking dispatch department to promote accurate, efficient, and timely operations.
• Coordinate owner-operator onboarding and maintain required partnership documentation, including agreements, insurance certificates, tax forms, equipment information, compliance records, and payment setup materials.
• Communicate with owner-operators to obtain missing or updated documentation, answer administrative questions, and support continued compliance with Granite requirements.
• Review submitted documentation for completeness and accuracy, route materials for approval, and maintain organized electronic and paper records.
• Support contract administration by tracking agreements, renewals, expiration dates, amendments, and related documentation.
• Assist with certified payroll documentation and reporting, as applicable, to support contractual and regulatory requirements.
• Coordinate with dispatch, field operations, accounting, payroll, and other internal teams to resolve documentation, invoicing, and payment issues.
• Review owner-operator invoices, tickets, rates, and supporting records for completeness and assist with timely payment processing and reconciliation.
• Maintain Excel spreadsheets, logs, and reports used to track owner-operator status, compliance, contracts, invoices, and payments.
• Provide accurate and timely updates to department leadership regarding outstanding documentation, payment concerns, compliance issues, and other administrative needs.
• Assist with audits and record requests to help ensure established internal controls and company procedures are followed.
• Perform other administrative duties and special projects in support of trucking dispatch operations as assigned.

Skills

Excel

Microsoft Word

Microsoft Outlook

Contract admin

Certified payroll

Detail orientation

Communication skills

JD Edwards

Education

High School diploma or equivalent

Job description

Granite Construction is seeking an administrative support specialist to assist the trucking dispatch department in Anchorage. The role coordinates onboarding for owner-operators, maintains documentation, invoices, and compliance records to ensure timely operations.

You will review documents for completeness, support contract administration, and help with payroll reporting. The ideal candidate has 1–3 years of related experience and strong Excel/Office skills while working in a fast-paced