Dispatch Coordinator

Lumera Search Partners; New Jersey; Presencial; USD 40.000 - 55.000; Jornada completa

Descripción de la vacante

Lumera Search Partners is assisting a family-owned logistics leader in New Jersey to recruit a Dispatch Coordinator for the trucking department. The role involves scheduling, data entry, and administrative tasks to support on-time dispatch.

Under the Fleet Operations Manager, you will convert driver schedules and load plans into booked appointments and accurate records, coordinating with drivers, customers, and terminals to ensure smooth operations.

Formación

• Entry-level candidates welcome; experience in dispatch or logistics preferred.
• Strong organization and attention to detail required.
• Comfortable with data entry and learning new software.
• Clear, professional phone and email communication.
• Able to manage multiple schedules and priorities in fast-paced setting.
• Proficient with Microsoft Office (Outlook, Excel).

Responsabilidades

• Enter driver schedules, load assignments, and delivery information into the company system as directed.
• Make pickup appointments at port terminals.
• Schedule pickups and deliveries for internal and external customers under the Fleet Operations Supervisor’s direction.
• Prepare, track, and file trucking paperwork, including bills of lading, delivery receipts, and driver documents.
• Provide general administrative support to the trucking department.
• Communicate with drivers, customers, and terminals to confirm appointments and share updates.

Conocimientos

Strong organization

Attention to detail

Data entry

Learning new software

Clear communication

Multitasking

Microsoft Office

Herramientas

Microsoft Excel

Outlook

Descripción del empleo

Our client has exclusively engaged us to find their next Dispatch Coordinator. This is an almost 50 year old, family-owned leader in logistics. They specialize in warehousing, inventory management, and tailored supply chain solutions.

Position Summary

The Dispatch Coordinator supports our trucking department by handling scheduling, data entry, and administrative work. Working under the direction of the Fleet Operations Manager, this person turns driver schedules and load plans into booked appointments, accurate system records, and completed paperwork. The Supervisor makes the dispatch decisions, and the Dispatch Coordinator makes sure they’re carried out accurately and on time.

Key Responsibilities

• Enter driver schedules, load assignments, and delivery information into the company system as directed
• Make pickup appointments at port terminals
• Schedule pickups and deliveries for internal and external customers under the Fleet Operations Supervisor’s direction
• Prepare, track, and file trucking paperwork, including bills of lading, delivery receipts, and driver documents
• Provide general administrative support to the trucking department
• Communicate with drivers, customers, and terminals to confirm appointments and share updates

Qualifications

• Strong organization and attention to detail
• Comfortable with data entry and learning new software
• Clear, professional communication by phone and email
• Able to handle multiple schedules and priorities in a fast-paced setting
• Working knowledge of Microsoft Office (Outlook, Excel)
• Entry-level candidates are welcome; experience in dispatch, logistics, or transportation is preferred

This role suits someone starting a career in transportation and logistics, or someone with some experience who wants to grow with an expanding trucking operation.