Trucking Administrator

Granite Construction; Anchorage (AK); On-site; USD 50,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid holidays and sick leave

401(k) with company match

Job summary

Granite Construction is seeking an administrative support specialist to assist the trucking dispatch department in Anchorage. The role coordinates onboarding for owner-operators, maintains documentation, invoices, and compliance records to ensure timely operations.

You will review documents for completeness, support contract administration, and help with payroll reporting. The ideal candidate has 1–3 years of related experience and strong Excel/Office skills while working in a fast-paced

Qualifications

• Proficiency in Microsoft Excel, including organizing and maintaining spreadsheets, sorting and filtering data, and using common formulas.
• Proficiency in Microsoft Word, Outlook, and other standard office applications.
• Working knowledge of administrative processes related to contracts, invoicing, payments, recordkeeping, and document control.
• Knowledge of certified payroll requirements and reporting practices preferred.
• Ability to review detailed documents for completeness, accuracy, and compliance with established requirements.
• Strong written and verbal communication skills, with the ability to work professionally with owner-operators and internal partners.

Responsibilities

• Provide day-to-day administrative support to the trucking dispatch department to promote accurate, efficient, and timely operations.
• Coordinate owner-operator onboarding and maintain required partnership documentation, including agreements, insurance certificates, tax forms, equipment information, compliance records, and payment setup materials.
• Communicate with owner-operators to obtain missing or updated documentation, answer administrative questions, and support continued compliance with Granite requirements.
• Review submitted documentation for completeness and accuracy, route materials for approval, and maintain organized electronic and paper records.
• Support contract administration by tracking agreements, renewals, expiration dates, amendments, and related documentation.
• Assist with certified payroll documentation and reporting, as applicable, to support contractual and regulatory requirements.
• Coordinate with dispatch, field operations, accounting, payroll, and other internal teams to resolve documentation, invoicing, and payment issues.
• Review owner-operator invoices, tickets, rates, and supporting records for completeness and assist with timely payment processing and reconciliation.
• Maintain Excel spreadsheets, logs, and reports used to track owner-operator status, compliance, contracts, invoices, and payments.
• Provide accurate and timely updates to department leadership regarding outstanding documentation, payment concerns, compliance issues, and other administrative needs.
• Assist with audits and record requests to help ensure established internal controls and company procedures are followed.
• Perform other administrative duties and special projects in support of trucking dispatch operations as assigned.

Skills

Excel

Microsoft Word

Microsoft Outlook

Contract admin

Certified payroll

Detail orientation

Communication skills

JD Edwards

Education

High School diploma or equivalent

Job description

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.

General Summary This position provides administrative support to the trucking dispatch department and serves as a primary administrative contact for owner-operator truckers. The role coordinates the documentation, compliance, contract, certified payroll, and payment-related processes required to establish and maintain successful partnerships with Granite.

Essential Job Accountabilities

• Provide day-to-day administrative support to the trucking dispatch department to promote accurate, efficient, and timely operations.
• Coordinate owner-operator onboarding and maintain required partnership documentation, including agreements, insurance certificates, tax forms, equipment information, compliance records, and payment setup materials.
• Communicate with owner-operators to obtain missing or updated documentation, answer administrative questions, and support continued compliance with Granite requirements.
• Review submitted documentation for completeness and accuracy, route materials for approval, and maintain organized electronic and paper records.
• Support contract administration by tracking agreements, renewals, expiration dates, amendments, and related documentation.
• Assist with certified payroll documentation and reporting, as applicable, to support contractual and regulatory requirements.
• Coordinate with dispatch, field operations, accounting, payroll, and other internal teams to resolve documentation, invoicing, and payment issues.
• Review owner-operator invoices, tickets, rates, and supporting records for completeness and assist with timely payment processing and reconciliation.
• Maintain Excel spreadsheets, logs, and reports used to track owner-operator status, compliance, contracts, invoices, and payments.
• Provide accurate and timely updates to department leadership regarding outstanding documentation, payment concerns, compliance issues, and other administrative needs.
• Assist with audits and record requests to help ensure established internal controls and company procedures are followed.
• Perform other administrative duties and special projects in support of trucking dispatch operations as assigned.

Education

High School diploma or equivalent required

Work Experience

1–3 years of administrative, office, dispatch support, accounting, or related experience required. Experience supporting trucking, transportation, construction, or owner-operator operations preferred. Experience with certified payroll and contract administration preferred. Experience reviewing invoices, payment documentation, or compliance records preferred.

Knowledge, skills, and abilities

• Proficiency in Microsoft Excel, including organizing and maintaining spreadsheets, sorting and filtering data, and using common formulas.
• Proficiency in Microsoft Word, Outlook, and other standard office applications.
• Working knowledge of administrative processes related to contracts, invoicing, payments, recordkeeping, and document control.
• Knowledge of certified payroll requirements and reporting practices preferred.
• Ability to review detailed documents for completeness, accuracy, and compliance with established requirements.
• Strong written and verbal communication skills, with the ability to work professionally with owner-operators and internal partners.
• Ability to work independently, manage competing priorities, and respond with an appropriate sense of urgency.
• Detail-oriented with strong organizational, follow-up, and problem-solving skills.
• Ability to handle confidential information and demonstrate ethical and professional business practices.
• Ability to learn and use company systems; experience with JD Edwards World/One World or similar enterprise systems preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Ability to abide by Granite’s Code of Conduct on a daily basis.
• Team player.

Our Benefits at a Glance:

• Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.
• Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.
• Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).
• Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.
• Benefits may vary for positions located outside of the continental United States.

Base Salary Range:

Base Salary Range: $50,498.00 - $75,748.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers.

Granite is a Drug-Free Workplace and Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic.

We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Since 1922, Granite Construction has continued its long-standing commitment to building some of America’s largest infrastructure projects including highways, bridges, dams, rail, and power.

Recognized as one of the top 25 largest construction companies in the U.S., Granite specializes in complex infrastructure projects and provides award-winning construction services in mining, earthwork, water/sewer, power, tunneling, rail, highway, and bridge construction.

Granite also produces construction materials, gravel, ready-mix, recycled asphalt products, and asphalt concrete, and is a proven leader in alternative procurement project delivery.

At Granite, our employees are our most valued asset and we are passionate about retaining, developing, and recruiting the best talent available.

Our employees reflect our core values: Safety, Integrity, Excellence, Inclusion, and Sustainability and we are continuously looking for individuals who possess a winning attitude and share our Core Values.

In exchange, we help you build a career that no other company can duplicate.

You will be part of a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued.

Add our award-winning safety program, ethics, reputation, and commitment to continuous improvement and you’ll see that we are building more than infrastructure—together, we are building your future.