TRIO Program Administrative Specialist

Southwestern Oregon Community College; Coos Bay (OR); On-site; USD 25,000 - 39,000; Part time

Job summary

Southwestern Oregon Community College is seeking an Administrative Program Support professional to assist the TRIO Upward Bound/Talent Search Director and staff. This role emphasizes confidential data entry, recordkeeping, and coordination of activities for program participants.

The position requires associate degree or two years of postsecondary education, plus two years of office management experience and strong Excel skills.

Qualifications

• Associate degree or two (2) years of postsecondary education.
• Two (2) years of office management, secretarial or related experience, including budget/accounting experience and demonstrated proficiency in Microsoft Excel.
• Ability to communicate effectively in English, both orally and in writing.
• Adaptable to changes in federal, state, and college regulations, policies, and procedures.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support for the Upward Bound/Talent Search Director and staff, enter data, answer phones, schedule appointments, and create professional correspondence.
• Maintain manual and electronic records, generate reports using the MIS (Jenzabar), create participant files, track progress, and determine eligibility per federal rules.
• Assist in planning activities for participants and staff, process financial forms, arrange travel, register conferences, and produce promotional materials.
• Prepare requisitions and check requests, research prices, and reconcile expenditures with Excel and financial reports.
• Assist in preparing federal and institutional annual statistical reports and grant documents to support continued funding.
• Provide professional, courteous service and maintain confidentiality while liaising between the program and college personnel/vendors.
• Support collaboration with the Director and coordinate with staff across campus.

Skills

Communication

Regulatory knowledge

Organization

Decision making

Diversity and inclusion

Data entry

Education

Associate's degree / 2 years

Tools

Jenzabar

Excel

Job description

Southwestern Oregon Community College is seeking an Administrative Program Support professional to assist the TRIO Upward Bound/Talent Search Director and staff. This role emphasizes confidential data entry, recordkeeping, and coordination of activities for program participants.

The position requires associate degree or two years of postsecondary education, plus two years of office management experience and strong Excel skills.