TRIO Administrative Specialist: Talent Search & Upward Bound

NC Community Colleges; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Davidson-Davie Community College is seeking an Administrative Support professional for TRIO Talent Search and Upward Bound. This full-time, grant-funded role provides administrative and office support for both programs, reporting to the Directors of Talent Search and Upward Bound.

The position handles general office duties, data entry, file maintenance, budgeting support, invoicing, and program communications.

Qualifications

• Associate Degree required in office systems technology, secretarial services, business, information systems, or related field.
• Two years of clerical experience or equivalent training.
• Experience with data entry and maintaining office records.
• Experience receiving calls and scheduling appointments.
• Experience managing a professional office and assisting visitors.
• Proficiency with MS Office Suite.
• Excellent oral and written communication skills.
• Ability to work effectively and collegially with others.

Responsibilities

• Performs general office duties: answering phones, greeting visitors, scheduling appointments, preparing materials, filing, and handling correspondence.
• Responds to routine inquiries from students, families, school partners, and vendors; directs complex questions to staff.
• Maintains data for Annual Performance Reports and assists with grant reporting and communications with the U.S. Department of Education.
• Maintains participant files and assists with applications, eligibility, and academic records.
• Tracks and verifies participant information, services, attendance, and activities in program databases.
• Ensures confidentiality and security of records per college policies.
• Tracks expenditures and reconciles budget with program spreadsheets.

Skills

Clerical experience

Data entry

Office records management

Phone reception

MS Office Suite

Written & verbal communication

Team collaboration

Spanish language

Education

Associate degree in office systems technology / related field

Bachelor’s degree (preferred)

Two years of clerical training or equivalent

Tools

Blumen database

Job description

Davidson-Davie Community College is seeking an Administrative Support professional for TRIO Talent Search and Upward Bound. This full-time, grant-funded role provides administrative and office support for both programs, reporting to the Directors of Talent Search and Upward Bound.

The position handles general office duties, data entry, file maintenance, budgeting support, invoicing, and program communications.