Treatment Advisor

Americas Rehab Campus; Scottsdale (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Americas Rehab Campus in Scottsdale is seeking a Treatment Advisor to manage admissions for detox, residential, and outpatient programs. You will be the first point of contact for prospective clients and families, conducting pre-screenings and coordinating insurance verification to support timely admission.

You will collaborate with clinical and billing teams, ensure accurate documentation, and maintain HIPAA compliance.

Qualifications

• High School Diploma or Equivalent required.
• Minimum two years of experience in admissions, intake or related field preferred.
• KIPU EMR experience preferred.
• Microsoft 365 experience preferred.
• Strong customer service and communication skills (written and verbal).
• Knowledge of community resources and treatment programming.
• Basic understanding of insurance authorization processes.
• CPR/FA Certification – to be obtained within first 30 days.
• Fingerprint Clearance Card – current card or proof of applying within 7 days from hire date.
• Handle with Care – to be obtained within first 30 days.
• Successful clearance of pre-employment background, drug/alcohol testing, TB screening as required.
• Attendance at clinical oversight with BHP once every 2 weeks (min 2 sessions per month).

Responsibilities

• Admissions & Pre-Screening: answer inquiries and collect clinical, demographic, and insurance information.
• Complete and coordinate referral and admissions documentation.
• Communicate program details and next steps clearly and professionally.
• Facilitate transitions into appropriate levels of care.
• Make outbound/follow-up calls to support engagement and admission decisions.
• Maintain timely admission decisions and referrals with follow-up communication.
• Coordinate admissions logistics with program Directors and clinical teams.
• Collaborate with billing for financial screening and insurance verification.
• Maintain relationships with referral sources and community partners.
• Schedule transportation for incoming clients as needed.
• Documentation & Compliance: ensure timely processing of paperwork and EMR updates.
• Track referral/admissions metrics; ensure confidentiality and HIPAA compliance.

Skills

Customer service

Communication skills

Insurance authorization knowledge

Knowledge of community resources

Treatment programming understanding

Ability to work independently

CPR/FA Certification

Fingerprint clearance readiness

Handle with Care

Clinical oversight coordination

Education

High School Diploma or Equivalent

Tools

KIPU EMR

Microsoft 365

Job description

The Treatment Advisor is responsible for managing the admissions process for individuals seeking services at America’s Rehab Campus (ARC), including detox, residential, and outpatient levels of care. This role serves as the first point of contact for prospective clients and their families, ensuring professional, compassionate, and efficient admissions experience. The Treatment Advisor conducts pre-screenings, coordinates financial and insurance verification, facilitates referrals, and ensures timely completion of all required documentation to support a smooth transition into treatment.DUTIES AND RESPONSIBILITIESAdmissions & Pre-ScreeningAnswer inbound calls and respond to admission inquiries from clients, families, and referral sources.Conduct pre-screenings and gather clinical, demographic, and insurance information.Complete and coordinate all required referral and admissions documentation.Communicate program details, expectations, and next steps clearly and professionally.Facilitate client transitions into appropriate levels of care.Make outbound and follow-up calls to prospective clients, families, and referral sources to support engagement and admission conversion.Maintain consistent follow-up communication to ensure timely admission decisions and transitions into care.Coordination & CollaborationCoordinate admissions logistics with program Directors and clinical teams.Collaborate with billing to support financial screening and insurance verification.Maintain communication with referral sources and outside agencies.Establish and maintain professional relationships with community partners and referral networks.Coordinate and schedule transportation for incoming clients as needed to ensure safe and timely arrival to the facility.Documentation & ComplianceEnsure timely, accurate processing of admissions paperwork and EMR documentation.Track and report referral and admissions metrics as required.Maintain confidentiality and comply with HIPAA and company policies.Follow all facility safety, infection control, and security procedures.Accurately update internal tracking systems and referral logs related to admissions activity.Maintain up-to-date records of referral status, outcomes, and admissions data for reporting and compliance purposes.High School Diploma or Equivalent requiredMinimum two (2) years of experience in admissions, intake or related field preferredKIPU EMR experience preferredMicrosoft 365 experience preferredStrong customer service and communication skills (written and verbal)Knowledge of community resources and treatment programmingBasic understanding of insurance authorization processesAbility to work independently with minimal supervisionCPR/FA Certification – to be obtained within first 30 daysFingerprint Clearance Card – have current card or show proof of applying within 7 days from hire dateHandle with Care – to be obtained within first 30 daysSuccessful clearance of pre-employment criminal/county/state background checkSuccessful clearance of pre-employment drug and alcohol testingSuccessful clearance of TB PPD testing upon hire and annual screening of TB symptomsAttending clinical oversight with BHP once every 2 weeks worked for a minimum of 2 sessions per month.Additional Notes:America’s Rehab Campus’s is an Equal Opportunity Employer, a drug free workplace, and complies with Veteran and ADA regulations as applicable.