Treasury Operations & Records Administrator

City of Buffalo; New York (NY); On-site; USD 36,000 - 56,000; Full time

Job summary

City of Buffalo is seeking an administrative professional to manage Treasury Division records, assist in budget preparation, and supervise payroll and tax related processes. The role involves handling inquiries from taxpayers, coordinating foreclosures, and ensuring accurate data entry and reporting.

Candidates should have two years of financial account-keeping experience, knowledge of city finances, and strong communication skills.

Qualifications

• Two years of full-time experience in account keeping/financial experience and/or in the preparation of contracts.
• Knowledge of Treasury functions and city finances including taxes, sewer rents, and water bills.
• Ability to communicate effectively, both orally and in writing, with accuracy and tact.

Responsibilities

• Coordinate maintenance of departmental account-keeping records and supervise clerical staff.
• Destroy or purge records according to NYS retention guidelines.
• Assist in preparation and review of the Treasury budget.
• Attend In Rem foreclosure sales and oversee bids and deposits receipts.
• Research payments and apply accurately to accounts; prepare statements and related documents.
• Supervise corrections on reports for city taxes, sewer rents, water bills, and payoffs.
• Maintain bank collateral records for Buffalo Sewer Authority deposits.
• Interview taxpayers and staff; resolve inquiries and complaints.
• Distribute city payroll; oversee court orders, garnishees and levies.
• Prepare requisitions for equipment, materials and supplies; compile data and reports.
• Operate data processing equipment and input/retrieve data.

Skills

Oral and written communication

Data entry

Attention to accuracy

Interpersonal skills

Tools

Data processing equipment

Job description

City of Buffalo is seeking an administrative professional to manage Treasury Division records, assist in budget preparation, and supervise payroll and tax related processes. The role involves handling inquiries from taxpayers, coordinating foreclosures, and ensuring accurate data entry and reporting.

Candidates should have two years of financial account-keeping experience, knowledge of city finances, and strong communication skills.