Treasurer's Assistant - Accounts Payable/Receivable

Young World Physical Education

West Greenwich (RI)

On-site

USD 40,000 - 60,000

Full time

14 days+

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Job summary

Exeter-West Greenwich Regional School District is seeking a Treasurer’s Assistant to support accounts payable and receivable, maintain fixed assets, and handle 1099 tax reporting. The role uses Tyler Vision ERP and interfaces with other school systems.

Ideal candidates will have strong accounting skills and the ability to meet deadlines. The position requires strong organizational abilities, attention to detail, and excellent communication.

Qualifications

Excellent organizational skills and attention to detail.
Excellent verbal, written, and interpersonal communication skills.
Ability to organize and carry out a variety of complex accounting duties with minimal supervision.
Ability to maintain accurate and current financial records.
Knowledge of accounts payable, liability balance sheet accounts, and expenditure accounts.
Knowledge and experience with fund accounting and computerized bookkeeping.

Responsibilities

Enter and process invoices in the accounting system for payment.
Encumber funds as needed and perform monthly analysis of purchase orders for the monthly expenditure budget.
Maintain control of fixed assets and record them per policy.
Generate invoices for preschool tuition, facility use, and other expenses.
Prepare 1099 tax forms and assist with federal reporting.
Perform monthly bank reconciliations and prepare deposits.

Skills

Accounts payable

Accounts receivable

General ledger

Excel

Communication skills

Attention to detail

Education

High school diploma or GED

Accounting coursework

Associate degree preferred

Tools

Tyler Vision ERP

Job description

Treasurer's Assistant - Accounts Payable/Receivable

Exeter-West Greenwich Regional School District - West Greenwich, Rhode Island

Application Deadline: Posted until filled

Starting Date: Immediately

Job Description

Position: Treasurer’s Assistant – Accounts Payable/Receivable
Reports To: District Treasurer
Position Type: Full Year
Salary: As per contract or established by the School Committee

Position Summary

The Exeter-West Greenwich Regional School District is seeking a highly organized, detail-oriented, and experienced Treasurer’s Assistant – Accounts Payable/Receivable to join our Business Office team.
This position assists the District Treasurer with a variety of accounting and fiscal responsibilities, including accounts payable and receivable, fixed assets, 1099 tax reporting, grant-related financial reporting, and other Business Office functions. Responsibilities are performed using the Tyler Vision ERP system and interfaces with other web-based systems.
The successful candidate will possess strong accounting, analytical, organizational, and technology skills and will be able to independently organize and carry out complex accounting responsibilities while maintaining accurate financial records and meeting established deadlines.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

Enter and process invoices in the accounting system for payment.
Encumber funds as needed and perform monthly analysis of purchase orders for the monthly expenditure budget.
Maintain control of fixed assets at the point of encumbrance or payment and record fixed assets in accordance with District policy.
Generate invoices for preschool tuition, facility use, out-of-district tuition, out-of-district transportation, COBRA payments, employee chargebacks, and other applicable expenses.
Follow up with responsible parties regarding non-payment and non-sufficient funds.
Maintain accurate and current vendor records.
Prepare 1099 tax forms, verify balances and information for accuracy, distribute required forms, and submit required federal reporting.
Maintain expenditures for Medicaid-eligible services in coordination with the Special Services Department.
Prepare and submit required quarterly and year-end reports to the State for grant expenditures, ensuring accuracy and compliance with applicable reporting requirements.
Perform monthly bank reconciliations and prepare bank deposits at least twice monthly, or more frequently as needed.
Assist with assigned financial reporting related to District grant activities.
Prepare the monthly expenditure budget for School Committee financial meetings.
Prepare expenditure payments for School Committee meetings.
Maintain accurate and organized financial files and records.
Perform receptionist duties as needed.
Follow all District policies and procedures and complete required training and professional development.
Promote the attainment of the District’s Mission, Vision, and Strategic Plan.
Perform other related duties as assigned.

Position Type: Full-time

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

Required Skills and Abilities

The successful candidate should possess:

Excellent organizational skills and attention to detail.
Excellent verbal, written, and interpersonal communication skills.
Ability to organize and carry out a variety of complex accounting duties with minimal supervision.
Ability to maintain accurate and current financial records.
Knowledge and understanding of accounts receivable, liability balance sheet accounts, and expenditure accounts.
Ability to reconcile balance sheet accounts to actual costs.
Knowledge and experience in fund accounting and computerized bookkeeping.
Working knowledge of database and enterprise financial systems.
Ability to read, analyze, and interpret accounting applications, technical procedures, and governmental regulations.
Ability to effectively communicate and present information to employees and members of the public.
Strong analytical and mathematical skills.
Strong spreadsheet skills, including the ability to design, prepare, and utilize Excel spreadsheets for financial analysis and reporting.
Ability to identify duplicate data entry across software systems and use analytical and technical skills to improve the electronic transfer of data between applications.
Ability to import, export, and convert data files between software applications, including converting text data to Excel.
Excellent time-management skills and the ability to meet established deadlines.
Ability to draft clear and concise professional correspondence.
Prior system administration experience with enterprise software; Tyler Vision experience preferred.
Proficiency with Google Workspace and/or Microsoft Office.

Education and Experience

High school diploma or GED with post-secondary coursework in accounting or business.
Four to five years of accounting experience, or an equivalent combination of education and experience.
Knowledge and understanding of the Uniform Chart of Accounts (UCOA) and related analytical requirements.
Knowledge and experience in fund accounting.
Knowledge and experience with computerized bookkeeping, financial software, and spreadsheets.
Prior experience importing and exporting data files between software programs.
Successful completion of a computer-administered skills test.

Professional Expectations

The successful candidate will:

Maintain regular and predictable attendance.
Demonstrate initiative and a proactive approach to responsibilities.
Work collaboratively and professionally with colleagues, District staff, former staff, and members of the public.
Maintain a calm, patient, and professional demeanor.
Accept and apply constructive feedback.
Adhere to professional and ethical standards, including District procedures and confidentiality requirements.

Physical and Work Requirements

Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 15 pounds at times.
Ability to work effectively in a school district office environment where noise levels may vary depending on daily activities.

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position.