Treasurer Assistant I - Part Time

albanycountygov; Laramie (WY); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Albany County is seeking an Assistant Treasurer. This is a part-time, non-benefited position and will remain open until filled.

This position may be eligible to transition to a full-time, benefited role in the future. The successful candidate will typically hold a High School Diploma or GED, prefer one year of office experience, possess a valid driver’s license, and demonstrate excellent written, verbal, and interpersonal communication skills.

Qualifications

• High School Graduate or GED.
• Prefer one year of experience in an office environment.
• Possess a valid driving license.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Serve as an information source; greet the public and provide policies and procedures.
• Research and verify taxes and notices; prepare certified documents and notices for public and county offices.
• Notify taxpayers of delinquent taxes.
• Enter and proofread documents; maintain accurate files and records; handle mail.
• Operate office machines and basic computer applications.
• Retrieve motor vehicle registrations, taxes, and related data from various offices.
• Collect, record and process money and receipts; balance cash drawer.
• Transmit documents to state department as assigned.
• Print periodic financial or operations reports as assigned.
• Maintain confidentiality of department information.
• Coordinate with internal and external agencies to resolve issues.
• Assist in maintaining office inventory and adhere to safety procedures.

Skills

Customer service

Communication

Office experience

Education

High school diploma

Tools

Microsoft Office

Job description

Albany County is seeking to hire an Assistant Treasurer. This is a part-time, non-benefited position and will remain open until filled. This position may be eligible to transition to a full-time, benefited role in the future.

Minimum Qualifications:

• High School Graduate or GED;
• Prefer one year of experience in an office environment;
• Possess a valid driving license;
• Excellent written, verbal, and interpersonal communication skills;
  

Desired Qualifications:

• Record-keeping experience;
• English usage, spelling, vocabulary, grammar, proofreading, and punctuation;
• Principles and practices used in interacting with the public;
• Basic mathematical principles;
• Basic secretarial and administrative support techniques;
• Techniques for proper telephone etiquette;
• Experience with numerical, alphabetical, and subject matter filing systems.

The Assistant Treasurer is responsible for performing routine and detailed clerical and customer service duties and responsibilities in support of the County Treasurer’s Office as well as the following:

• Serve as an information source; answer the telephone and refer calls to appropriate department personnel; greet and assist public in a courteous manner, provide informational, county, and state policies and procedures;
• Research and verify property taxes, motor vehicle taxes, vehicle liability insurance coverage, sales taxes, and mobile machinery taxes; prepare certified documents such as motor vehicle registrations, sales tax and property tax notices for the public, County Attorney’s Office, County Clerk’s Office, and County Assessor’s Office, and other entities;
• Notify taxpayers of delinquent taxes;
• Perform a variety of detailed and confidential clerical duties; enter and proofread all documents; maintain accurate files and records; receive and process incoming mail; process and presort outgoing mail; enter and retrieve various information from the computer system;
• Maintain motor vehicle registration filing and destruction per the Wyoming Archive Retention Schedule;
• Operate a variety of office machines including; PCs, typewriter, printers, copiers, calculators, fax, microfilm, and viewer, scanner, telephone system, routine use of word processing, and spreadsheet software applications;
• Retrieve motor vehicle registration, property taxes, sales taxes, title, bills of sale information from the County Clerk’s Office, County Assessor’s Office, County Sheriff’s Office, other counties and states, motor vehicle, mobile home, and mobile machinery dealers;
• Collect, record and process all money, receipts and documents; balance cash drawer with receipts;
• Transmit documents to the state department as assigned;
• Print periodic financial, statistical or operations reports as assigned;
• Maintain confidentiality of department information at all times;
• Contact and work with internal county agencies (Clerk’s Office, Assessor’s Office, Sheriff’s Office) and external agencies (county and/or state governmental levels) to resolve a variety of issues;
• Administer all applicable State and Federal statutes concerning Departments of Transportation, Revenue, and Ad Valorem;
• Assist in maintaining office inventory of supplies and equipment including fixed assets, specialized forms, license plates, and tabs;
• Adhere to safe work practices and procedures;
• Attend and participate in staff meetings, safety meetings, and related activities; attend workshops, conferences, and classes to increase professional knowledge; serve on committees as assigned.