Treasurer Services Specialist

Gila County; Globe (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Gila County in Globe, AZ is seeking an Administrative Technician to support the Treasurer's Office with tax processing, correspondence, and data maintenance. The role involves research, audits, and daily interaction with taxpayers and other agencies to ensure accurate records.

Responsibilities include handling tax payments, deposits, notices, and liens; coordinating with the Assessors Office on address changes; preparing certified copies and affidavits; and ensuring timely communication with

Responsibilities

• Receives and processes tax payments; enters data of payments received; balances cash drawers.
• Reconciles daily deposits and prepares deposits for electronic filing.
• Responds to inquiries from property owners, developers, title companies, investors, and other debtors regarding property tax bills and collection information.
• Explains tax laws to taxpayers and researches tax collection issues; prepares related correspondence.
• Coordinates with Assessors Office on address changes and delinquent collections and removal of uncollectible property from tax records.
• Processes correspondence; prepares redemptions of Tax Lien Certificates; researches deeds and prepares forms for tax records.
• Audits Tax Lien and mobile home files for new taxpayer information; audits sale ledgers for correct entries.
• Sends notices and delinquent letters; assists in research of parcels and part-payments for Tax Lien Sale and mailings.

Job description

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7524171 The purpose of this position is to support the operations and activities of the Treasurers Office. This position performs a variety of administrative duties, including the processing of forms, preparation of correspondence, data maintenance and stationery organization. The role also involves conducting research and audits as well as contact with customers and other agencies. This position does not supervise other employees.

• Provides backup for Treasurer Services Assistant, when necessary, receiving and processing tax payments; enters data of payments received; balances cash drawers, reconciles deposits for the day, and prepares deposits to be electronically filed for the County;

• Responds to incoming phone calls and walk-in inquiries from property owners, developers, title companies, investors, and other debtors regarding property tax bills and general collection information;

• explains tax laws in understandable terms to taxpayers; researches tax collection and bill issues and prepares related correspondence to taxpayers; processes tax bills and documentation requested by customers; communicates with title companies, banks and mortgage companies.

• Conducts research on secured and unsecured returned mail and liaises with Assessors Office regarding address changes and updates that will ensure Tax Notices and other correspondence are directed to the correct address; coordinates with Assessors Office in research and collection of delinquent personal and unsecured property and removal of uncollectable property from tax records.

• Processes correspondence; prepares redemptions of Tax Lien Certificates; researches deeds; administers property tax credit forms and affidavits for Taxpayers, County Offices and other outside entities; and prepares certified copies of taxes paid from 1951-1962 for the Radiation Exposure Compensation (Downwinders).

• Communicates with Motor Vehicle Division to ensure delinquent codes are placed on delinquent mobile homes and maintains related documentation; and coordinates with the Sheriffs Office regarding seizing/auctioning of mobile homes and unsecured property and processing of related documentation.

• Audits and inspects Tax Lien and mobile home files for any new information on taxpayer; investigates Assessors maps if in correlation with parcel or manufactured home number; and audits Tax Lien sale ledgers for correct entries.

• Sends Certificate of Purchase and delinquent letters for secured and unsecured taxes at fixed points in calendar; assists Treasurer Services Supervisor in research of parcels, taxpayers, auditing listings, and part-payments for the Tax Lien Sale and subsequently processing of letters and certified mailings to notify taxpayer that lien has been placed on property.

• Generates file for tax service's research purposes; creates forms and prepares stationery for multi-mailings of other office projects; and maintains yearly folders for correspondence, PTC, Affidavits and backup information of reports received from other County offices.

• Performs other duties as assigned.