Traveling Project Manager Assistant

Equiliem; Tempe (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

Equiliem is seeking an On-Site Project Manager Assistant to provide administrative and operational support for assigned projects. You will help maintain documentation, support financial and administrative processes, and coordinate communication among stakeholders to promote efficiency, accuracy, safety, and quality on site.

The role requires organizing schedules, preparing reports, and assisting with planning and execution.

Qualifications

• Must have 2+ years of administrative experience in related industries.
• Proficient with Microsoft Office Suite including Word, Excel, and MS Project.

Responsibilities

• Provide administrative support to the project management team (scheduling, calendar management, correspondence, reporting).
• Maintain project documentation, filing systems, and related financial documents.
• Monitor expenses, process invoices, and assist with cost tracking and reporting.

Job description

Job Summary

The On-Site Project Manager Assistant provides administrative and operational support for assigned projects while ensuring compliance with project requirements and organizational standards. This role is responsible for maintaining project documentation, supporting financial and administrative processes, coordinating communication among stakeholders, and assisting with project planning and execution. The position plays a key role in promoting efficiency, accuracy, safety, and quality across all project-related administrative functions.

Job Responsibilities

• Provide administrative support to the project management team, including scheduling meetings, managing calendars, handling correspondence, and preparing reports.
• Maintain project documentation, records, filing systems, and project-related financial documents.
• Monitor project expenses, process invoices, and assist with cost tracking and financial reporting activities.
• Coordinate communication between project teams, clients, vendors, and subcontractors.
• Assist with project planning activities by tracking schedules, monitoring timelines, and supporting task assignments.
• Conduct on-site visits to collect measurements, site information, and project data required for estimates and quotes.
• Identify opportunities to improve processes, streamline workflows, and enhance project efficiency.
• Perform data entry, research, report generation, and other administrative duties as assigned.

Job Requirements

• High school diploma or GED equivalent.
• Minimum of two years of administrative experience within construction, field service, telecommunications, low-voltage, or related industries.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Microsoft Project.
• Strong organizational, time management, and multitasking abilities.
• Excellent attention to detail and commitment to accuracy.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Valid driver's license and reliable transportation.
• Ability and willingness to travel extensively to project sites as required, including overnight and multi-day travel. Travel is an essential function of this position.
• Ability to sit for extended periods while performing administrative duties.
• Ability to stand, walk, bend, reach, and navigate active project sites.
• Ability to climb ladders and work in confined spaces when required.
• Ability to perform work outdoors and in varying weather conditions.
• Ability to safely lift and carry materials, equipment, or tools as required by project needs.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].