Traveling Medical Front Desk & Scheduling Specialist

Hughston; Nashville (TN); On-site; USD 21,000 - 28,000; Full time

Job summary

Hughston Clinic is seeking an administrative assistant to greet patients, register them, collect insurance information, and direct them through the visit process. The role supports billing and coding tasks to ensure accuracy in charges and postings.

You will verify insurance, collect copays, schedule appointments, and manage patient records within the EMR system. Travel to satellite clinics is required, along with maintaining HIPAA compliance and professional conduct.

Qualifications

• Medical Billing/Coding certification or 6 months experience in a medical office.
• Must work independently and maintain HIPAA compliance.
• Travel to satellite clinics requires valid driver's license and clean MVR.
• Knowledge of AthenaNet and medical terminology preferred.

Responsibilities

• Greet and register patients.
• Print appropriate patient paperwork and collect insurance cards.
• Answer telephone.
• Schedule initial and return appointments and maintain patient chart.
• Add notes to appointment to help keep providers informed.
• Verify insurance benefits/eligibility and document in the computer system.
• Verify/obtain referral numbers or authorizations for upcoming appointments.
• Collect co-pays and deductibles.
• Post daily charges to patient accounts.
• Review, enter, and edit daily bank deposits, charge data, and deposit report to ensure payments are posted accurately.
• Distribute work and school excuses to patient as needed.
• Scan medical records, appointment requests, referrals into EMR.
• Print off physician schedules at the beginning of the day.
• Send reports to physician secretaries and/or medical assistants.

Skills

HIPAA knowledge

Independent worker

Medical terminology

Education

High school diploma or equivalent

Post-secondary health-related education

Tools

AthenaNet

Job description

Hughston Clinic is seeking an administrative assistant to greet patients, register them, collect insurance information, and direct them through the visit process. The role supports billing and coding tasks to ensure accuracy in charges and postings.

You will verify insurance, collect copays, schedule appointments, and manage patient records within the EMR system. Travel to satellite clinics is required, along with maintaining HIPAA compliance and professional conduct.