Traveling Administrative Assistant for Dental Practice

West Coast Dental Administrative Services Llc; Torrance (CA); On-site; USD 25,000 - 28,000; Full time

Job summary

West Coast Dental Administrative Services Llc is seeking a Traveling Administrative Assistant to provide general administrative and clerical support across California dental offices. The role requires strong MS Office skills, professional communication, and a friendly patient‑facing manner.

Key duties include scheduling, document preparation, updating reports in Excel, creating Word documents, and coordinating virtual and in‑person meetings via Teams and Outlook, while maintaining organized

Qualifications

• Prior front office experience in the medical/dental industry preferred.
• Strong MS Office experience (Excel and Word).
• Experience with dental software (Eagle Soft, Dentrix, QSI or similar).
• Strong written and verbal communication skills.
• Strong interpersonal and relationship skills.
• Outgoing, friendly attitude with patients and coworkers.
• Able to multitask in a fast-paced environment.
• Able to work with minimal supervision.

Responsibilities

• Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support.
• Assist with project coordination by tracking deadlines, preparing updates, and maintaining organized documentation.
• Generate and maintain reports using Excel and create professional documents in Word for department use.
• Support virtual and in-person meetings through Teams and Outlook, including calendar management, meeting logistics, and follow-up communication.
• Maintain a professional presence when interacting with leadership teams, ensuring clear and respectful communication.
• Help organize training sessions, workshops, and departmental initiatives by managing materials and tracking attendance as needed.
• Perform general office and administrative duties to ensure smooth department operations.

Skills

MS Office

Dental software

Communication skills

Interpersonal skills

Multitasking

Independent work

Tools

EagleSoft

Dentrix

QSI

Job description

West Coast Dental Administrative Services Llc is seeking a Traveling Administrative Assistant to provide general administrative and clerical support across California dental offices. The role requires strong MS Office skills, professional communication, and a friendly patient‑facing manner.

Key duties include scheduling, document preparation, updating reports in Excel, creating Word documents, and coordinating virtual and in‑person meetings via Teams and Outlook, while maintaining organized