Traveling Administrative Assistant — Dental Office Support

West Coast Dental Services; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

West Coast Dental Services is seeking a Traveling Administrative Assistant to provide essential administrative support across departments. The role involves scheduling, document preparation, and coordinating communications for both virtual and in-person meetings.

Ideal candidates will have frontline experience in medical/dental settings, proficiency in MS Word/Excel, and familiarity with dental software such as EagleSoft, Dentrix, or QSI.

Qualifications

• Prior front office experience in the medical/dental industry preferred.
• Strong MS Office experience (Excel and Word).
• Previous experience with dental software (EagleSoft, Dentrix, QSI, or similar).
• Strong written and verbal communication skills.
• Strong interpersonal and relationship skills.
• Ability to maintain outgoing, friendly attitude with patients and coworkers.

Responsibilities

• Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support.
• Assist with project coordination by tracking deadlines, preparing updates, and maintaining organized documentation.
• Generate and maintain reports using Excel and create professional documents in Word for department use.
• Support virtual and in-person meetings through Teams and Outlook, including calendar management, meeting logistics, and follow-up communication.
• Maintain a professional presence when interacting with leadership teams, ensuring clear and respectful communication.
• Help organize training sessions, workshops, and departmental initiatives by managing materials and tracking attendance as needed.
• Perform general office and administrative duties to ensure smooth department operations.

Skills

Front office experience

MS Office

Excel

Word

Written & verbal communication

Interpersonal skills

Ability to multitask

Tools

EagleSoft

Dentrix

QSI

Job description

West Coast Dental Services is seeking a Traveling Administrative Assistant to provide essential administrative support across departments. The role involves scheduling, document preparation, and coordinating communications for both virtual and in-person meetings.

Ideal candidates will have frontline experience in medical/dental settings, proficiency in MS Word/Excel, and familiarity with dental software such as EagleSoft, Dentrix, or QSI.