Travel Specialist

University of North Carolina Wilmington; Wilmington (NC); Presencial; USD 44.000 - 48.000; Jornada completa

Descripción de la vacante

The University of North Carolina Wilmington is seeking a Travel Specialist to manage travel-related financial processes and ensure accurate disbursements. You will audit, reconcile, and process travel pre-payments, reimbursements, and UNCW Card transactions, collaborating with campus departments to maintain compliance.

The role requires attention to detail, knowledge of travel policies, and proficiency with Chrome River, Emburse, and ERP systems.

Formación

• High school diploma or equivalency with 1 year accounting experience.
• Experience with travel disbursements or general ledger preferred.
• Ability to communicate at all organizational levels.
• Proficiency in Microsoft Office.
• Knowledge of university/state travel policies is a plus.

Responsabilidades

• Audit and reconcile travel pre-payments, reimbursements, and UNCW Card travel transactions.
• Process travel documents timely and accurately.
• Review and approve agency airfare and local hotel reservations.
• Move failed UNCW card transactions to appropriate eWallet in Emburse.
• Ensure compliance with university, state and federal regulations.
• Reconcile Chrome River feeds and verify vouchers before check processing.
• Interact with campus departments and staff at all levels.
• Serve as backup to Travel and Direct Pay Office.

Conocimientos

Accounting basics

Customer service

Communication skills

Organizational skills

Time management

Microsoft Office

Educación

Associate degree in Accounting

Bachelor's degree in Accounting

Business Administration degree

Herramientas

Banner Finance

Oracle ERP

Chrome River

Descripción del empleo

Travel Specialist

Benefits of Working at UNCW: At the University of North Carolina Wilmington, we are driven by aclear purpose: to empower student success, advance innovation, andstrengthen the communities we serve. Guided by our strategic visionand commitment to excellence, UNCW offers a dynamic andcollaborative environment where employees can make meaningfulcontributions while growing their careers.Located in coastal NorthCarolina, UNCW combines the energy of a thriving academic communitywith the natural beauty of nearby beaches and outdoor spaces. Here,professional opportunity is balanced with an exceptional quality oflife—creating a workplace where you can thrive both personally andprofessionally.As a member of the Seahawk community, you'll benefitfrom a culture that values well-being, lifelong learning, andconnection. UNCW offers a competitive and flexible benefits packagedesigned to support your health, financial well-being, andprofessional growth. From comprehensive health coverage andretirement options to generous paid leave, tuition opportunitieswithin the UNC System, learning and development opportunities, andwellness programs, UNCW is committed to helping you thrive both atwork and in your personal life.

Recruitment Range:

$43,500 - $48,100

Vacancy Number:

E1641

Location of Workplace:

Main UNCW Campus

Home Department:

Controller - 35100

Division:

Business Affairs - 35 Division

Primary Purpose of Organizational Unit:

The Finance team within the Division of Business Affairs supportsthe University's mission, strategic vision, goals, and objectivesby providing key financial services efficiently and effectively.The Finance team provides financial services directly to studentsand the campus community.

University Information:

The University of North Carolina Wilmington, the state's coastaluniversity, is dedicated to the integration of teaching, mentoring,research, and service. UNCW is distinguished by its commitment toputting students first, supporting world-class faculty and staff,delivering transformative learning experiences, and leveraging itsunique proximity to the ocean. Recognized nationally for scholarlyexcellence and affordability, UNCW offers a powerful academicexperience that stimulates creative inquiry and critical thinkingand reflects emerging industries and interdisciplinaryinnovation.

Brief Summary of Work for this Position:

• Audit and reconciliation of travel pre-payments,reimbursements, and UNCW Card travel related transactions.
• Timely and accurate processing administration of traveldocuments.
• Review and approval of agency airfare and local hotelreservations.
• Timely review of 3rd Party Lodging requests.
• Move failed UNCW card transactions in Emburse Enterprise toappropriate eWallet.
• Compliance with University, State and Federal regulations,policies and procedures.
• Integrity of the University ledgers as they apply to Universitytravel.
• Reconciliation of Chrome River feeds and verification of theaccuracy of the vouchers prior to check processing.
• Proper application of specialized accounting knowledge.
• Interaction with all campus departments and levels of staff andmanagement.
• Serve as backup to peers in Travel and Direct Pay Office.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of experience inaccounting work; or equivalent combination of training andexperience.

Preferred Education, Knowledge, Skills & Experience:

• Associate or Bachelor's degree in Accounting, BusinessAdministration or related field.
• Two or more years of Travel, Disbursements or general ledgerexperience.
• Experience with Banner Finance or similar ERP or Oracleapplication.
• Experience with Chrome River or another cloud based travel andexpense system.
• Experience in higher education or state agency travel anddisbursement processes.
• Strong knowledge of business, financial, technology, andgeneral administrative processes in a business setting.
• Knowledge and understanding of generally accepted accountingprinciples.
• Excellent organizational and time management skills.
• Excellent customer service skills.
• Excellent oral and written communication skills.
• Ability to communicate at all organizational levels.
• Ability to work in a dynamic environment.
• Proficiency in Microsoft Office.

Required Certifications or Licensures:

N/A

FTE:

1.0 FTE (40 hours per week)

Months Per Year:

12 Months

Type of Position:

Permanent

Position Number:

E1641

Job Posting Date:

11/03/2026

Posting Close Date:

11/15/2026

Number of Openings:

Single Incumbent

Special Notes to Applicants:

PLEASE NOTE: This posting will close at 11:59PM(Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you submit for this position.

Eligibility for Employment:

Final candidates are subject to criminal & sex offenderbackground checks. Some vacancies also require credit or motorvehicle checks. UNC Wilmington participates in E-Verify. Federallaw requires all employers to verify the identity and employmenteligibility of all persons hired to work in the UnitedStates.

UNCW does not discriminate against any employee or applicant foremployment because of his or her race, sex (such as gender, genderidentity, marital status, childbirth, and pregnancy), age, color,national origin (including ethnicity), religion, disability, sexualorientation, political affiliation, veteran status, militaryservice member status, genetic information, or relationship toother university constituents - except where sex, age, or abilityrepresent bona fide educational or occupational qualifications orwhere marital status is a statutorily established eligibilitycriterion for State funded employee benefit programs.