Program Assistant

Aunt Martha’s Health & Wellness, Inc.; Park Forest (IL); On-site; USD 34,000 - 35,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Retirement Plan

EAP

Professional Growth

Job summary

Aunt Martha’s Health & Wellness, Inc. in Park Forest, IL is seeking a Program Assistant to provide administrative and programmatic support to the HealthWorks department, including scheduling, reports, communications, records, and data entry.

The role requires strong organization and the ability to manage multiple tasks in a dynamic environment. Key duties include managing program finances and invoices, facilitating vendor receipts, coordinating staff meetings, drafting documents, and assisting

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of relevant administrative experience.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to type at least 40 words per minute.

Responsibilities

• Manage monetary needs for the program, including purchasing supplies and collecting receipts.
• Process program-related invoices and ensure vouchers and timesheets are signed before payment.
• Coordinate staff meetings, training sessions, and conferences.
• Draft grants, reports, business correspondence, and meeting minutes.
• Enter client and provider information into internal databases and SACWIS.
• Support reception desk and assist with site safety activities.

Skills

MS Office

Typing 40 wpm

Communication

Data entry

Multitasking

Education

High school diploma or GED

Job description

Regular Full-Time Park Forest, IL, US

Salary Range: $16.50 To $17.00 Annually

Program Assistant

About Aunt Martha’s

Aunt Martha’s Health and Wellness boldly commits to supporting the well-being of our communities by delivering exceptional care, promoting equity in access, and fostering a culture of innovation. We are taking a responsible approach to creating environments that allow us to do what we do best—provide healthcare and wellness.

Position Summary

The Program Assistant provides administrative and programmatic support to the HealthWorks department. This includes scheduling meetings, preparing reports, drafting communications, maintaining records, processing invoices, and data entry. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.

Key Responsibilities

Administrative Duties:

• Manage monetary needs for the program, including purchasing supplies/equipment and collecting receipts.
• Process program-related invoices; review, reconcile, and ensure all vouchers, timesheets, and mileage logs are properly signed before submission for payment.
• Prioritize and manage incoming correspondence on behalf of the Vice President.
• Provide support at the reception desk, answer incoming calls, and direct inquiries appropriately.
• Participate in agency-wide safety and site coordination activities.
• Troubleshoot non-emergency program issues as needed.

Programmatic Duties:

• Ensure timely submission of internal and funder reports to the Vice President.
• Coordinate and schedule staff meetings, training sessions, and conferences.
• Draft grants, reports, business correspondence, meeting minutes, and other written materials.
• Conduct client and provider satisfaction surveys; compile and present results.
• Enter client and provider information into both HealthWorks’ internal database and the DCFS statewide database (SACWIS).
• Follow up on appointments, referrals, and client medical record requests.

Qualifications

Education & Experience:

• High school diploma or GED required.
• Minimum of 3 years of relevant administrative experience, particularly in multitasking environments.

Skills & Abilities:

• Proficiency in Microsoft Office programs (Word, Excel, Outlook, etc.)
• Ability to type at least 40 words per minute.
• Strong written and verbal communication skills.
• Basic math skills, including calculating percentages and interpreting bar graphs.
• Ability to follow written, verbal, or diagram instructions and solve routine problems.

Licensure & Certifications

• Valid Illinois driver’s license and current auto insurance required.

Career Path

• HealthLine Operator
• Medical Specialty Care Coordinator

Compensation & Benefits

Aunt Martha’s offers a comprehensive benefits package designed to support the health, growth, and well‑being of every team member:

• Health, Dental, and Vision Insurance
• Paid Time Off
• Retirement Plan
• Income Protection (Life and Disability Insurance)
• Professional Growth & Educational Support
• Employee Assistance Program (EAP)
• Discounts on everyday services (e.g., cell phones, restaurants, and more)
• Service Awards recognizing years of service