Program Assistant -

Aunt Marthas Health And Wellness Inc; Park Forest (IL); On-site; USD 10,000 - 17,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Paid Time Off

Retirement Plan

Income Protection (Life and Disability

Professional Growth & Educational

Employee Assistance Program (EAP)

Discounts on everyday services

Service Awards recognizing years of be

Job summary

Aunt Martha's Health and Wellness is seeking a Program Assistant in Park Forest, IL. The role provides administrative and programmatic support to the HealthWorks department, including scheduling, reporting, and data entry.

You will manage invoices, communications, and client/provider data, coordinate staff meetings, draft materials, and ensure timely funder reports, with strong organization and multitasking required.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years administrative experience.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Basic math skills and ability to follow instructions.

Responsibilities

• Provide administrative support to the HealthWorks department.
• Schedule meetings and prepare reports; maintain records.
• Draft communications and process invoices; data entry and reconciliation.
• Coordinate reception duties and answer inquiries; manage correspondence.
• Enter client and provider information into HealthWorks and SACWIS databases.

Skills

Microsoft Office

Typing 40 wpm

Written & verbal communication

Data entry

Attention to detail

Education

High school diploma or GED

3+ years administrative experience

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Park Forest, IL, US

Salary Range: $16.50 To $17.00 Annually

Program Assistant

About Aunt Martha's

Aunt Martha's Health and Wellness boldly commits to supporting the well-being of our communities by delivering exceptional care, promoting equity in access, and fostering a culture of innovation. We are taking a responsible approach to creating environments that allow us to do what we do best - provide healthcare and wellness.

Position Summary

The Program Assistant provides administrative and programmatic support to the HealthWorks department. This includes scheduling meetings, preparing reports, drafting communications, maintaining records, processing invoices, and data entry. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.

Key Responsibilities

Administrative Duties:

• Manage monetary needs for the program, including purchasing supplies/equipment and collecting receipts.
• Process program-related invoices; review, reconcile, and ensure all vouchers, timesheets, and mileage logs are properly signed before submission for payment.
• Prioritize and manage incoming correspondence on behalf of the Vice President.
• Provide support at the reception desk, answer incoming calls, and direct inquiries appropriately.
• Participate in agency-wide safety and site coordination activities.
• Troubleshoot non-emergency program issues as needed.

Programmatic Duties:

• Ensure timely submission of internal and funder reports to the Vice President.
• Coordinate and schedule staff meetings, training sessions, and conferences.
• Draft grants, reports, business correspondence, meeting minutes, and other written materials.
• Conduct client and provider satisfaction surveys; compile and present results.
• Enter client and provider information into both HealthWorks' internal database and the DCFS statewide database (SACWIS).
• Follow up on appointments, referrals, and client medical record requests.

Qualifications

Education & Experience:

• High school diploma or GED required.
• Minimum of 3 years of relevant administrative experience, particularly in multitasking environments.

Skills & Abilities:

• Proficiency in Microsoft Office programs (Word, Excel, Outlook, etc.)
• Ability to type at least 40 words per minute.
• Strong written and verbal communication skills.
• Basic math skills, including calculating percentages and interpreting bar graphs.
• Ability to follow written, verbal, or diagram instructions and solve routine problems.

Licensure & Certifications

• Valid Illinois driver's license and current auto insurance required.

Career Path

• HealthLine Operator
• Medical Specialty Care Coordinator

Compensation & Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off
• Retirement Plan
• Income Protection (Life and Disability Insurance)
• Professional Growth & Educational Support
• Employee Assistance Program (EAP)
• Discounts on everyday services (e.g., cell phones, restaurants, and more)
• Service Awards recognizing years of service