Travel Processor (Fiscal Technician)

Old Dominion University; Norfolk (VA); On-site; USD 40,000 - 44,000; Full time

Job summary

Old Dominion University in Norfolk, VA seeks an Admin and Office Specialist III to manage financial processing tasks within the Finance Office. You will handle vendor payments, travel reimbursements, petty cash, and related expense workflows to ensure timely posting in Banner Finance.

The role requires basic bookkeeping knowledge, proficiency with Excel and Word, and the ability to follow state regulations and university policies.

Qualifications

• Some knowledge of general bookkeeping, accounts payable and travel reimbursement processing required.
• Some knowledge of spreadsheets and word processing.
• Demonstrated ability to operate general office equipment, including adding machines, printers, copiers, and computers.
• Demonstrated ability to comply with standard directions and state regulations required.
• Demonstrated ability to communicate effectively, both orally and written is required.

Responsibilities

• Process vendor payments, travel reimbursements, revenue refunds, petty cash fund reconciliations, small business expense reimbursements, cash advances and other payment requests timely and ensure transactions are posted accurately in the Banner Finance system.
• Provide timely guidance and responses to campus customers related to assigned payment activities.

Skills

General bookkeeping

Accounts payable

Travel reimbursements

Spreadsheets

Word processing

Office equipment

Communication skills

Education

Associate’s degree in accounting or business

Tools

Chrome River

Banner

Excel

Word

Job description

• Staff and Administrative & Professional Faculty Applicants:
• Contact Human Resources at:
  [phone]
  [e-mail]
• Teaching and Research Faculty Applicants:
• Contact Academic Affairs at:
  [e-mail]

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Position Information

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013

Pay Band

Pay Band 03

Working Title

Position Number

Position Number 50346A

Department

Department FINANCE OFFICE

Location

Location Norfolk, VA

Type of Position

Type of Position Classified

Type of Job

Type of Job Full Time

EEO Category

Job Description

The position is expected to process vendor payments, travel reimbursements, revenue refunds, petty cash fund reconciliations, small business expense reimbursements, cash advances and other payment requests timely and ensure transactions are posted accurately in the Banner Finance system. Provide timely guidance and responses to campus customers related to assigned payment activities.

Type of Recruitment

• Some knowledge of general bookkeeping, accounts payable and travel reimbursement processing required.
• Some knowledge of spreadsheets and word processing.
• Demonstrated ability to operate general office equipment, including adding machines, printers, copiers, and computers.
• Demonstrated ability to comply with standard directions and state regulations required.
• Demonstrated ability to communicate effectively, both orally and written is required.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some experience processing travel reimbursements, petty cash, accounts payable, bookkeeping or general accounting.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• Working knowledge of advanced accounting or bookkeeping.
• Working knowledge of state travel regulations and Commonwealth Accounting Policies and Procedures.
• Prefer associate’s degree in accounting or business, or advanced accounting courses or training.
• Prefer computer skills in Chrome River, Banner, Microsoft Excel and Word.
• Prefer experience processing travel reimbursements utilizing state travel guidelines established in the CAPP manual.

Conditions of Employment

Hours of operation are 8am to 5pm Monday through Friday.

Annual Salary/Hourly Rate

Annual Salary/Hourly Rate Salary range between $ - 40,000 and 44,000

Job Requisition Number

Job Requisition Number S03431

Job Open To

Job Open To General Public

Open Date

Open Date 10/16/2026

Close Date

Close Date 10/30/2026

Open Until Filled No

Criminal Background Check

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

College Home Page https://www.odu.edu

Department Home Page

Department Home Page https://www.odu.edu/procurement/accounts-payable

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Required fields are indicated with an asterisk (*).

• * Do you now or will you in the near future require sponsorship for an employment visa (i.e. H-1B)?
  • Yes
  • No
• * Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?
  • Yes - If yes, please upload a copy of your Standard Form (SF-50)
  • No

Required Documents Optional Documents

• Resume
• Cover Letter/Letter of Application
• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter
• Standard Form 50 (SF-50)

If you have questions: Staff and Administrative & Professional Faculty applicants, please contact the Division of Talent Management and Cultureat [phone] or [e-mail]. Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail].