Legal Assistant I

Old Dominion University; Norfolk (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Old Dominion University seeks an Admin and Office Specialist III to support University Counsel and Associate Counsels. The role coordinates calendars, correspondence, and document management while ensuring adherence to procurement, budgeting, and recordkeeping procedures.

The position requires administrative experience and familiarity with legal concepts, plus a business degree. Monday–Friday, 8:30–5:30; not telework-eligible. Salary commensurate with education and experience.

Qualifications

• Proficient with Windows and Microsoft Office suites.
• Experience handling confidential and privileged information.
• Maintain a professional image suitable for an executive office.
• Draft, proofread, and format legal documents and contracts with minimal oversight.
• Demonstrate strong multitasking and prioritization under tight deadlines.
• Possess a valid driver’s license and pass a background check.

Responsibilities

• Provide administrative and executive support to University Counsel and Associate Counsels.
• Coordinate schedules, correspondence, and document management; support procurement, budgeting, and recordkeeping.
• Ensure compliance with university and state procedures related to procurement, budgeting, and recordkeeping.

Skills

Microsoft Office

Confidential information handling

Executive image & professionalism

Legal document drafting

Multitasking / time management

Driver's license

Education

Business school or higher education degree

Tools

Teams/Zoom scheduling

Job description

• Staff and Administrative & Professional Faculty Applicants: Contact Human Resources at: [phone] [e-mail]
• Teaching and Research Faculty Applicants: Contact Academic Affairs at: [e-mail]

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Special Instructions

None

Position Information

Role Title

Admin and Office Spec III

Role Code

19013

Pay Band

03

Position Number

01170A

Department

GENERAL COUNSEL

Location

Norfolk, VA

Type of Position

Classified

EEO Category

F Administrative Support (Clerical & Sales)

Job Description

The Legal Assistant I provides comprehensive administrative and executive support to University Counsel and Associate Counsels, ensuring the efficient operation of the legal office. The position coordinates schedules, correspondence, and document management; supports legal and administrative processes; and ensures compliance with university and state procedures related to procurement, budgeting, and recordkeeping.

Knowledge, skills and abilities

• Demonstrated proficiency in the full suite of Windows and Microsoft Office applications, and ability to schedule meetings via Teams or Zoom
• Experience handling confidential and privileged information
• Demonstrated ability to maintain a professional image suitable for an executive-level office
• Exceptional written and verbal communication skills with the ability to draft, proofread, and format legal documents, contracts, and correspondence with minimal oversight
• Strong multitasking ability; proficient in managing competing priorities with tight deadlines
• Possess a valid driver's license and will be subject to a criminal background check

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Administrative experience and experience working with legal concepts

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• A minimum of two to five (5) years working in a legal office environment
• Business school or higher education degree
• At least two years of administrative assistant experience supporting a senior-level partner/executive

Conditions of Employment

Monday – Friday, 8:30 to 5:30

This is not a telework-eligible position.

Annual Salary/Hourly Rate

Salary is commensurate with education and experience and begins at $ - 45,000

Job Requisition Number

S03401

Job Open To

General Public

Open Date

10/14/2026

Close Date

12/14/2026

Open Until Filled No

No

Special Instructions Summary

None

Criminal Background Check

The final candidate is required to complete a criminal history check.

College Home Page

College Home Page

Department Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter
• Standard Form 50 (SF-50)

If you have questions: Staff and Administrative & Professional Faculty applicants, please contact the Division of Talent Management and Culture at [phone] or [e-mail]. Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail].