Payroll Benefits Reconciliation Supervisor

PeopleAdmin, Inc.; Norfolk (VA); On-site; USD 65,000 - 82,000; Full time

Job summary

Old Dominion University in Norfolk, VA seeks a Payroll Benefits Reconciliation Supervisor to oversee the Payroll Benefits and Scanning/Indexing sections, ensuring accurate disbursements and timely reconciliations.

The role requires knowledge of payroll systems and benefits administration, with emphasis on accuracy, deadlines, and coordination with third-party vendors. Work is conducted within the Finance Office in a classified, on-site setting.

Qualifications

• Knowledge of automated payroll systems.
• Knowledge of reconciling accounts.
• Knowledge of payroll policies and procedures.
• Knowledge of state retirement, health care and flexible spending benefits.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Excel and Word.
• Ability to perform duties under pressure and meet deadlines.

Responsibilities

• Supervise the Payroll Benefits and Scanning and Indexing sections of the Payroll Office.
• Reconcile and disburse all payments and deductions relating to Payroll Benefits.
• Ensure all benefit reconciliations are completed timely and accurately each month.
• Ensure health care benefit records and related data are updated and maintained in Banner.

Skills

Payroll systems

Account reconciliation

Payroll policies

Benefits knowledge

Communication skills

MS Office (Excel/Word)

Pressure management

Banner data entry

Tools

Banner

Excel

Word

Job description

• Staff and Administrative & Professional Faculty Applicants:
• Contact Human Resources at:
  [phone]
  [e-mail]
• Teaching and Research Faculty Applicants:
• Contact Academic Affairs at:
  [e-mail]

Payroll Benefits Reconciliation Supervisor

Special Instructions

None

Working Title

Working Title Payroll Benefits Reconciliation Supervisor

Position Number

01027A

Department

FINANCE OFFICE

Location

Norfolk, VA

Type of Position

Classified

EEO Category

B Professionals

Job Description

The primary objective of this position is to supervise the Payroll Benefits and Scanning and Indexing sections of the Payroll Office; reconcile and disburse all payments and deductions relating to Payroll Benefits. Ensure all Benefit related reconciliations are completed timely and accurately each month; ensure accurate disbursements to third party vendors; ensure health care benefit and other related benefit records are updated and maintained accurately. Research and resolve all related problems and discrepancies. Ensure all Payroll Benefits are keyed accurately in Banner

Knowledge, skills and abilities

Working knowledge of automated payroll systems. Working knowledge of reconciling accounts.
Working knowledge of payroll policies and procedures. Working knowledge of State retirement, health care and flexible spending benefits. Excellent verbal and written communication skills. Proficient with Microsoft Office Excel and Word. Demonstrated ability to perform duties under pressure and meet deadlines.

Conditions of Employment

Overtime may be required during peak periods.
This position is designated as sensitive. A fingerprint-based criminal history check will be required of the final candidate.
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate

Salary commensurate with education and experience

Job Requisition Number

S02644

Job Open To

General Public

Open Date

05/20/2024

Close Date

Open Until Filled Yes

Special Instructions Summary

None

Criminal Background Check

The final candidate is required to complete a criminal history check.

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information.

Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Required Fields

Required fields are indicated with an asterisk (*).

Required Questions

• Describe your experience working with payroll benefit providers (Open Ended Question)
• Do you have working knowledge of the Virginia Retirement Systems rules and regulations? (Open Ended Question)
• Please describe your experience in training and/or supervising others. (Open Ended Question)

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter

If you have questions:

Staff and Administrative & Professional Faculty applicants, please contact the Department of Human Resources at [phone] or [e-mail] .
Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail] .