Travel Operations Specialist

Association of Universities for Research; Tucson (AZ); On-site; USD 49,000 - 67,000; Full time

Job summary

NOIRLab is seeking a Travel Administrator to coordinate and manage travel for staff, committee members, guests, and contractors. The role ensures accurate reservations and timely communications for air travel, hotels, and car rentals.

Essential duties include maintaining travel reports, updating SOPs, and ensuring compliance with Uniform Guidance and federal travel regulations. Collaboration across NOIRLab locations supports high-quality, consistent service.

Qualifications

• High School graduate required; bachelor’s degree preferred.
• At least two years of experience in a similar travel/administrative role.
• Experience with SAP Concur or other web-based Travel Management Software.
• Experience with Reqless.
• Knowledge of Uniform Guidance, Federal Travel Regulations, FAR.
• Proficient in Microsoft Office, Google Workspace, Gmail, and Confluence.
• Strong interpersonal and organizational skills; customer service oriented.

Responsibilities

• Provide support to travelers and stakeholders for cost-effective travel arrangements.
• Coordinate airfare, hotel bookings, and car rentals, and communicate details timely.
• Ensure compliance with travel regulations and AURA policies.
• Develop and maintain reports on travel costs, schedules, and lodging.
• Draft and update standard operating procedures for travel processes.
• Collaborate with internal and external teams to improve service quality.

Skills

Interpersonal skills

Organizational skills

Customer service

Ability to manage deadlines

Attention to detail

Education

Bachelor's degree

High School diploma

Tools

SAP Concur

Reqless

Travelport Apollo

Sabre GDS

Microsoft Office

Google Workspace

Gmail

Confluence

Deltek Costpoint

Carina

Fatima

Job description

NOIRLab is seeking a Travel Administrator to coordinate and manage travel for staff, committee members, guests, and contractors. The role ensures accurate reservations and timely communications for air travel, hotels, and car rentals.

Essential duties include maintaining travel reports, updating SOPs, and ensuring compliance with Uniform Guidance and federal travel regulations. Collaboration across NOIRLab locations supports high-quality, consistent service.