Travel Coordinator: Global Arrangements & Compliance

Association of Universities for Research in Astronomy; Hilo (HI); On-site; USD 49,000 - 67,000; Full time

Job summary

Association of Universities for Research in Astronomy (AURA) invites applications for a Travel Administrator to manage NOIRLab's travel programs. You will research, schedule, and coordinate air travel, hotel, and car rentals for staff, committee members, guests, and contractors.

The role requires strong organizational skills, knowledge of travel regulations, and experience with travel management software to deliver compliant, cost-effective travel arrangements and reporting.

Qualifications

• High School graduate; bachelor’s degree preferred.
• Experience with SAP Concur or other travel management software.
• Knowledge of Uniform Guidance, FAR, and federal travel rules.
• Experience with travel bookings, airport city codes and reporting.
• Strong interpersonal and organizational skills; ability to handle confidential information.

Responsibilities

• Coordinate travel for staff, committee members, guests, and contractors.
• Ensure accurate, timely air, hotel, and car rental reservations.
• Maintain travel SOPs, expense reports, and guidelines.
• Produce reports on flight costs, lodging, and travel metrics.
• Support travel advances and review expense reports for compliance.
• Collaborate with internal/external partners to improve service quality.
• Ensure compliance with federal travel regulations and NOIRLab/AURA policies.

Skills

Interpersonal skills

Organizational skills

Customer service

Ability to manage multiple demands

Discretion and confidentiality

Education

High School graduate

Bachelor’s degree preferred

Tools

SAP Concur

Travelport Apollo

Sabre GDS

Deltek Costpoint

Carina

Fatima

Job description

Association of Universities for Research in Astronomy (AURA) invites applications for a Travel Administrator to manage NOIRLab's travel programs. You will research, schedule, and coordinate air travel, hotel, and car rentals for staff, committee members, guests, and contractors.

The role requires strong organizational skills, knowledge of travel regulations, and experience with travel management software to deliver compliant, cost-effective travel arrangements and reporting.