Global Travel Programs Coordinator

Teaching with Telescopes; Tucson (AZ); Hybrid; USD 49,000 - 67,000; Full time

Job summary

NOIRLab is seeking a Travel Administrator to coordinate travel for staff, committee members, guests, and contractors. You will arrange air travel, hotels, and car rentals, ensuring timely communications and compliance with travel rules and NSF/AURA policies.

Responsibilities include reporting travel costs, maintaining SOPs, and updating travel resources. Strong organizational and interpersonal skills are essential to support a fast-paced research environment.

Qualifications

• High School graduate; bachelor’s degree preferred.
• At least two years of experience in a travel administration or related role.
• Experience with SAP Concur or other travel management software.
• Experience with Reqless.
• Knowledge of Uniform Guidance, Federal Travel Regulations, and FAR.
• Knowledge of travel booking and airport city codes.
• Proficient with Microsoft Office, Google Workspace, Gmail, and Confluence.
• Strong interpersonal and organizational skills to work with clients, staff, and vendors.
• Ability to maintain performance in a fast-paced environment.
• Discretion, confidentiality, and judgment in handling information.

Responsibilities

• Coordinate travel for staff, committee members, guests, and contractors.
• Research, schedule, and coordinate air travel, lodging, and car rentals.
• Ensure compliance with travel regulations and NSF/AURA policies.
• Develop reports on travel costs, timings, lodging, and expenses.
• Update travel resources pages and travel SOPs as needed.
• Assist with travel advances and review expense reports.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Decision making

Time zones knowledge

Travel booking knowledge

Microsoft Office

Google Workspace

Confluence

Education

High School diploma

Bachelor's degree preferred

Tools

SAP Concur

Reqless

Travel management software

Job description

NOIRLab is seeking a Travel Administrator to coordinate travel for staff, committee members, guests, and contractors. You will arrange air travel, hotels, and car rentals, ensuring timely communications and compliance with travel rules and NSF/AURA policies.

Responsibilities include reporting travel costs, maintaining SOPs, and updating travel resources. Strong organizational and interpersonal skills are essential to support a fast-paced research environment.