Travel Office Operations Coordinator

Smoky Mountain Distributors, LLC; Sevierville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Smoky Mountain Distributors, LLC in Sevierville, TN is seeking an Administrative Assistant to be the organizational backbone of the office, coordinating daily operations and supporting multiple departments with precision.

You will manage client communications, contracts, and records, oversee cash handling, and ensure accurate data entry in digital systems, while delivering responsive service to internal teams and external clients.

Qualifications

• High school diploma or equivalent.
• At least one year of experience in a similar role.
• Strong computer skills with MS Office proficiency.
• Experience with database management, and CRM systems.
• Ability to learn new digital tools quickly.
• Communication and Interpersonal Skills: Excellent written and verbal communication skills, with a clear, friendly, and professional manner.
• Ability to work effectively with a diverse group of members, staff, vendors, and partners
• Outstanding organizational and multitasking abilities, with keen attention to detail.
• Proactive, flexible, and adaptable to changing priorities and environments.

Responsibilities

• Provide administrative support across all departments, focusing on sales.
• Accurately document client communications and maintain digital records.
• Oversee all cash transactions within the office with security and reconciliation.
• Type, review, and manage contracts generated on the sales floor.
• Verify client eligibility and enter data into digital systems.
• Serve as the primary contact for inquiries and facilitate cross-department communication.
• Utilize MS Excel and Word, and tools Track Results and Zoho.
• Foster a welcoming environment and assist with gifting processes.
• Handle sensitive information in line with privacy and policy.

Skills

1 year of experience

Strong computer skills

Excellent written and verbal komunik

Education

High school diploma or equivalent

Tools

MS Office Suite

CRM systems

Track Results

Zoho

Job description

Smoky Mountain Distributors, LLC in Sevierville, TN is seeking an Administrative Assistant to be the organizational backbone of the office, coordinating daily operations and supporting multiple departments with precision.

You will manage client communications, contracts, and records, oversee cash handling, and ensure accurate data entry in digital systems, while delivering responsive service to internal teams and external clients.