Travel, Events & Communications Coordinator

Kanadevia Inova; Pascoag (RI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Personal development opportunities via

Inova Academy

Excellent employment conditions

Attractive central location with good,

Job summary

Kanadevia Inova (KVI) is seeking a WtX Support Specialist focused on business coordination and communication. The role provides essential day‑to‑day administrative support to regional leadership, account management, field service, and technical teams, ensuring travel, meetings, events, and communications are organized accurately and on time.

You will coordinate domestic and international travel, plan events and leadership meetings, and help maintain cross‑functional information flow with

Qualifications

• Associate's degree in Business Administration, Communications, Hospitality, Event Management, Office Administration, or a related field; equivalent relevant experience may be considered.
• 3+ years of experience in administrative support, travel coordination, event coordination, communications, office management, or a comparable business support role.
• Experience coordinating complex domestic and international travel, meetings, or events involving multiple stakeholders.
• Strong written communication, document preparation, organizational, and follow-up capabilities.
• Experience working in a matrix organization and coordinating across functions, locations, and management levels.
• Advanced proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, PowerPoint, and Excel; ERP or field service management tools is an advantage.
• Fluent in English; additional languages are a plus.

Responsibilities

• Coordinate domestic and international travel arrangements.
• Prepare travel itineraries for travelers and groups.
• Coordinate travel logistics for meetings, site visits, and events.
• Manage travel changes and disruptions and communicate updates.
• Support travel-related documentation and internal approvals.
• Plan and coordinate internal and external events and meetings.
• Coordinate venues, catering, transportation, and materials.
• Provide end-to-end administrative support before, during, and after events.
• Support internal communications through announcements, emails, Teams posts.
• Coordinate LinkedIn posts and external communications with stakeholders.
• Distribute information and maintain records and templates.
• Take administrative ownership of management meetings and monthly reviews.
• Coordinate meeting schedules, minutes, agendas, invitations, facilities, and virtual setups.
• Collect and consolidate presentations, KPIs, and inputs.
• Document decisions, action items, owners, and due dates.
• Ensure information flow and quote status completeness in Teams.
• Ensure timely and accurate travel arrangements and itineraries.
• Ensure quality and reliable execution of meetings and events.
• Timely collection and distribution of materials and communications.
• Maintain clear and accurate communication support.
• Ensure data quality in documentation and systems.

Skills

Strong written communication

Organizational skills

Interpersonal skills

Problem-solving

Fluent in English

Education

Associate's degree in Business Administration, Communications, Hospitality, Event Management, Office Administration, or related field

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Kanadevia Inova (KVI) is seeking a WtX Support Specialist focused on business coordination and communication. The role provides essential day‑to‑day administrative support to regional leadership, account management, field service, and technical teams, ensuring travel, meetings, events, and communications are organized accurately and on time.

You will coordinate domestic and international travel, plan events and leadership meetings, and help maintain cross‑functional information flow with