Travel Coordinator/Accounts Payable Clerk

Omaha Tribe of Nebraska; Macy (NE); On-site; USD 40,000 - 56,000; Full time

Job summary

The Omaha Tribe of Nebraska is seeking a Travel Coordinator/Accounts Payable Clerk to support the Finance department. The role combines arranging business travel with managing vendor payments, requiring strong organization and deadlines adherence.

Responsibilities include researching travel options, processing invoices, and helping with travel vouchers, with the travel portion being the primary focus. Occasional evenings/weekends may be required.

Qualifications

• High school diploma or GED required; some higher education preferred.
• Working knowledge of Federal Travel Regulations is desirable.
• Experience in clerical and bookkeeping in a fast-paced setting.

Responsibilities

• Coordinate travel: research options, book airfare, lodging and transportation.
• Prepare itineraries and distribute travel schedules to staff.
• Process invoices, reconcile expenses, and monitor AP workflows.
• Assist with travel vouchers and credit card authorizations.
• Support Accounts Payable Lead and Receptionist as needed.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Reliability & trustworthiness

Microsoft Office

Accounting knowledge

Travel industry knowledge

Decision making

Education

High school diploma or GED

Some higher education preferred

SABRE travel software training

Tools

SABRE travel software

Microsoft Office Suite

Job description

SUMMARY:

This position works within two different facets of the Finance department, travel management and accounts payable, with travel management being the main focus of the position. The Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations. Accounts Payable Clerk will be responsible for monitoring the outflow of capital for the company. Both facets require excellent organizational skills, attention to detail and strict deadlines, and customer service mindset. Must work well with minimal direct supervision, and interdependently with other programs and departments. HOURS: Monday-Friday 8-4:30PM (with occasional evenings and weekends)

ESSENTIAL DUTIES and/or RESPONSIBILITIES include the following:

• Travel Coordinator (75%)
  • Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
  • When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations (airfare, lodging, transportation, etc.) as requested.
  • Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Prepare Travel Vouchers and submit them through Workflow for final approval by the department.
  • Fill out lodging credit card authorization form and submit to hotel for processing.
  • Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
  • Handling payments in an organized and timely manner.
  • Serves as backup (from time to time) to Accounts Payables Lead and the Receptionist.
  • Performs other related duties as assigned.
• Accounts Payable Clerk (25%)
  • Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
  • Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions.
  • Processes vendor disbursements, and makes and distributes appropriate copies to managers
  • Other related duties as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

EDUCATION AND/OR EXPERIENCE:

• High school diploma or GED required; some higher education preferred.
• Working knowledge/subject matter experience in application of Federal Travel Regulations
• Substantial clerical and/or bookkeeping experience working within a fast paced, multidimensional organization
• Previous training and experience with SABRE or similar travel software highly preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication skills.
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Excellent organizational skills and attention to detail.
• Strong account reconciliation skills
• Ability to maintain confidential and meticulous records.
• Must be reliable and extremely trustworthy.
• Proficient with Microsoft Office Suite or related software.
• Must be able to learn other accounting software systems.

PLEASE NOTE: P.L. 93-638, Indian Preference and Tribal Employment Rights Ordinance, (TERO), will be practiced, however all qualified applicants will be considered.