Travel Coordinator

Panagora Group LLC; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

Panagora Group LLC is seeking a Travel Coordinator for an anticipated development program. This remote position will manage travel logistics for staff, advisors, and other travelers, coordinating with a travel vendor to ensure timely, cost-conscious arrangements and comprehensive documentation.

The role requires a Bachelor’s degree and at least 5 years of travel coordination experience, with a focus on domestic and international trips, compliance, and efficient processes.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Minimum 5 years of experience coordinating travel, logistics, or related operations.
• Experience with travel agencies or travel vendors is preferred.
• Familiarity with travel policies, per diem concepts, and audit-ready records.

Responsibilities

• Coordinate domestic and international travel arrangements for program staff and travelers, including flights, lodging, ground transportation, and related logistics.
• Serve as primary contact with the travel vendor for requests, itineraries, approvals, and changes.
• Review travel requests for completeness, approvals, and alignment with program requirements.
• Ensure traveler communications, approvals, and documentation are up to date.
• Maintain travel trackers, itineraries, and expense-report documentation in the designated system.
• Monitor timelines and communicate itinerary changes or disruptions to the team.
• Assist with reporting, reconciliation, and audit-ready travel records.

Skills

Travel coordination

Logistics planning

Vendor management

Communication skills

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Travel tracking tools

MS Office

SharePoint

CRM systems

Job description

• HIghest Level of Education Bachelor Degree
• Work Experience 5-7 years

Job Description

This is a remote position.

Panagora Group, a woman- and employee-owned small business specializing in global health, seeks a Travel Coordinator for an anticipated development program. The program will support effective implementation, operational efficiency, accountability, and data-driven decision-making through technology-enabled systems, information management, and coordinated program operations.

Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

*Note: Panagora does not offer visa sponsorship.

Primary Responsibilities

The Travel Coordinator will be responsible for coordinating and tracking travel logistics required to support program activities, contracted advisors, consultants, staff, and other authorized travelers. Working closely with the program team and the designated travel vendor, the Travel Coordinator will serve as the primary point of contact on Panagora’s team for travel bookings, changes, documentation, and issue resolution. While airline tickets, hotel reservations, and related travel services will be booked through the travel company, the Travel Coordinator will ensure requests are complete, approvals are in place, traveler needs are clearly communicated, and travel arrangements are timely, compliant, cost-conscious, and appropriately documented.

Primary responsibilities include but are not limited to:

In collaboration with program leadership, functional managers, and other program team members:

• Coordinate domestic and international travel arrangements for program staff, contracted advisors, consultants, and other authorized travelers, including flights, lodging, ground transportation, and related logistical support.
  
• Serve as Panagora’s day-to-day point of contact with the designated travel company, submitting travel requests, confirming itineraries, coordinating traveler preferences and constraints, and following up on bookings, changes, cancellations, and urgent travel needs.
  
• Review travel requests for completeness, required approvals, funding information, visa or clearance-related considerations, and alignment with applicable program, Panagora, client, donor, and other relevant travel requirements.
  
• Coordinate with travelers, supervisors, Finance, HR, and technical teams to ensure travel logistics support approved program activities, assignments, deployments, meetings, workshops, conferences, and other authorized needs.
  
• Maintain accurate travel trackers, itineraries, approval records, traveler profiles, booking documentation, expense-report follow-up information, and related files in the program’s designated management system or other project systems.
  
• Monitor travel-related timelines, communicate itinerary changes and travel updates to relevant team members, and proactively troubleshoot disruptions or traveler issues in coordination with the travel vendor and project leadership.
  
• Support travel-related reporting, reconciliation, invoice review, and audit-ready documentation by coordinating with Finance and ensuring travel records are complete, current, and compliant with program requirements.
  
• Support emergency evacuations, medical evacuations, and other travel- and logistics-related needs in emergency situations.
  

Requirements

• Bachelor’s degree in Business Administration, International Development, Logistics, Travel and Tourism, Hospitality Management, Public Administration, or related field.
  
• Minimum of 5 years of progressively responsible experience coordinating travel, logistics, operations, administration, or related support functions, preferably for U.S. Government-funded, donor-funded, international development, or global operations projects.
  
• Demonstrated experience coordinating domestic and international travel arrangements, including flights, hotels, ground transportation, itinerary changes, travel approvals, traveler communications, and travel documentation.
  
• Experience working with travel agencies, travel management companies, hotels, transportation providers, or other travel vendors to coordinate timely, cost-conscious, and responsive service delivery.
  
• Familiarity with travel policies, expense documentation, per diem concepts, cost reasonableness, approval workflows, and audit-ready recordkeeping.
  
• Strong organizational skills and attention to detail, with the ability to manage multiple travelers, destinations, timelines, approvals, and urgent changes simultaneously.
  
• Proficiency with Microsoft Office, SharePoint, travel tracking tools, and project management or collaboration platforms; experience with SMS, CRM, or similar tracking systems preferred.
  
• Excellent written and oral communication skills in English, with the ability to coordinate professionally with culturally diverse staff, consultants, vendors, and client stakeholders.
  

Panagora Group LLC is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.