Travel Coordinator

IntrepidGS; Philadelphia (Philadelphia County); On-site; USD 50,000 - 75,000; Full time

Job summary

Intrepid Acquisition Holdings, LLC seeks a Travel Coordinator to plan itineraries and arrange travel for personnel, ensuring cost efficiency and regulatory compliance. You will verify orders, manage routes across multiple carriers, and communicate travel requirements and housing details.

The role requires strong customer service, airline booking proficiency, and the ability to coordinate schedules in a high-ops environment. Bachelor’s degree or equivalent experience is preferred.

Qualifications

• Heavy customer interaction requiring professional demeanor and problem-solving.
• Strong knowledge of airline travel systems and booking processes.
• Bachelor’s degree or equivalent experience preferred; relevant experience considered.

Responsibilities

• Plan itineraries and book travel for employees, domestic and international.
• Verify travel orders for cost, availability and best routing options.
• Prepare travel expense reports and reconcile costs.
• Provide travel information on visas, baggage rules and housing arrangements.

Skills

Customer service

Travel booking

Communication

TS/SCI Clearance

MS Office Suite

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

As the Travel Coordinator, you will plan itineraries and schedule travel accommodations for employees using knowledge of routes, types of carriers and travel regulations. Verifies travel orders to insure costs, availability, and convenience of different types of carriers to select most advantageous route and carrier; notifies personnel of travel dates, baggage, limits and medical and visa requirements, and determines that all clearances have been obtained. Assists personnel in completing travel forms and other business transactions pertaining to travel, may deliver personnel files and travel orders to persons prior to departure, meet and inform arriving personnel of available facilities and housing and furnish other information, and may arrange for motor transportation for arriving or departing personnelAll major modes of transportation are used, as most individual trips involve combinations of more than one mode. Travel is varied, often not recurrent and periodically requires planning for relatively inaccessible intermediate or destination points. Routings are diverse and there is a necessity for frequent rerouting, re-planning, or rearranging, with many side trips requiring changes in modes of travel and creating substantial difficulty in routing and scheduling connections.A substantial amount of travel involves special allowances or requires authorization and planning for supplementary or special transportation facilities. It is frequently difficult to obtain the required information.ESSENTIAL JOB FUNCTIONS: (not limited to duties as described - performs related duties as requested)Assisting new employees with travel to the Middle EastUnderstanding our Client’s travel requirements and making appropriate travel recommendationsBooking domestic and international travel arrangements as neededPerform travel expense reconciliationsPrepare employee expense reports for reimbursements of travel costsProviding excellent customer service and follow-upLimited office administrative duties such as ordering of materials and supplies, facilitating office related invoice payments, and interface with landlord for facility related needsKNOWLEDGE & SKILLS:Complete understanding and application of principles, concepts, practices, and standards. Full knowledge of industry practices.EDUCATION & EXPERIENCE:This position involves heavy customer (employee) interaction and therefore requires superior customer service.3 to 5 years of experience a Travel Agent desiredBachelor’s degree or equivalent years of experience desiredIn addition, we seek the following background/skills:Experienced Travel AgentsStrong knowledge of the airline travel systemProven experience planning and booking international travelStrong computer skills; Microsoft Excel, Word and OutlookPositive, outgoing demeanor and the ability to work well under high ops tempoSECURITY CLEARANCE: TS/SCI Full Scope PolyIntrepid Acquisition Holdings, LLCwww.intrepidgs.comIntrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.