Travel Administrator: Government Contracts & Compliance

Capstone Research Corporation; Huntsville (AL); On-site; USD 45,000 - 60,000; Full time

Job summary

Capstone Research Corporation in Huntsville, AL seeks a Travel Administrator to review and process travel expense requests, ensuring compliance with government regulations and contract terms. You will coordinate with program control and various departments to ensure proper authorization and funding, while maintaining accurate travel records.

The role requires strong communication, meticulous record-keeping, and the ability to handle confidential information.

Qualifications

• Excellent written and verbal communication skills required.
• Strong organizational skills with ability to manage multiple travel requests and deadlines.
• Proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook).
• Ability to handle confidential information professionally and maintain accurate records.
• Active Security Clearance or eligibility to obtain Security Clearance is required.

Responsibilities

• Coordinate and manage business travel arrangements for employees supporting Government contracts, ensuring compliance with company policies, contract requirements, and applicable government travel regulations.
• Prepare, review, and process expense requests and itineraries.
• Monitor travel expenses and ensure costs are reasonable, properly documented, and allowable under applicable contract terms and travel policies.
• Review expense requests and receipts for accuracy, completeness, and compliance with FTR, FAR, and other requirements relevant to the contract.
• Maintain accurate travel records, supporting documentation, and audit-ready files for government contract reviews and audits.
• Coordinate with project managers, contracts personnel, accounting, and program teams to ensure travel is properly authorized, funded, and charged to the correct contract or project.
• Track travel budgets and notify program control when funding is low.
• Provide guidance to employees regarding travel policies, approval procedures, expense requests, and expense reports.
• Resolve travel-related issues including itinerary changes and expense discrepancies.
• Maintain confidentiality and safeguard sensitive company and government-related information.
• Perform additional administrative and travel coordination duties as needed.

Skills

Communication skills

Organizational skills

MS Office

Confidential information

Security clearance

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Capstone Research Corporation in Huntsville, AL seeks a Travel Administrator to review and process travel expense requests, ensuring compliance with government regulations and contract terms. You will coordinate with program control and various departments to ensure proper authorization and funding, while maintaining accurate travel records.

The role requires strong communication, meticulous record-keeping, and the ability to handle confidential information.