Travel & Admin Coordinator for Complex Trips

Pacific Northwest National Laboratory; Kennewick (WA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition assistance

Flexible spending accounts

Health savings account

Job summary

Pacific Northwest National Laboratory (PNNL) in Washington state seeks an Administrative Coordinator to manage high-volume staff travel. You will coordinate travel needs, book airfare and lodging, and manage expense reporting and traveler accounts in a dynamic team environment.

The Earth Systems Science Division within the Energy and Environment Directorate relies on organized administrative support to schedule meetings, track travel, and coordinate cross-group activities across the lab’s

Qualifications

• High school diploma/GED with 2 years of clerical/administrative experience.
• Experience coordinating business travel, including planning, booking, expense reporting, and account reconciliation.

Responsibilities

• Coordinate travel needs, schedules, destinations, and trip requirements.
• Plan and book airfare, lodging, rental cars, and other travel arrangements.
• Prepare and submit accurate, timely expense reports with receipts.
• Track traveler accounts, wallet balances, and outstanding expenses; ensure reconciliation.
• Coordinate complex or large-scale trips involving multiple groups and staff.
• Communicate travel requirements, deadlines, status updates, and guidance to travelers.
• Maintain travel records and monitor upcoming, active, and completed travel.
• Provide additional administrative support including scheduling meetings, calendar management, and note-taking.

Skills

Travel coordination

Expense reporting

Calendar management

Communication

Organizational skills

Education

High School Diploma/GED

Tools

Travel booking software

Job description

Pacific Northwest National Laboratory (PNNL) in Washington state seeks an Administrative Coordinator to manage high-volume staff travel. You will coordinate travel needs, book airfare and lodging, and manage expense reporting and traveler accounts in a dynamic team environment.

The Earth Systems Science Division within the Energy and Environment Directorate relies on organized administrative support to schedule meetings, track travel, and coordinate cross-group activities across the lab’s