National Security Admin Coordinator (Onsite)

Pacific Northwest National Laboratory; Richland (WA); On-site; USD 39,000 - 57,000; Full time

Benefits offered by this job

Medical insurance

Pension plan

Flexible work schedules

Job summary

Pacific Northwest National Laboratory (PNNL) is seeking an Administrative Coordinator to join the Operational Readiness Group in the National Security Directorate in Richland, WA.

The role focuses on providing comprehensive administrative and operational support for program managers and staff, coordinating travel, calendars, and visitor logistics, while ensuring documentation and processes meet QA requirements.

Qualifications

• High school diploma/GED with 6 years in an administrative environment or AA degree with 4 years in admin
• Experience in planning meetings and coordinating travel
• Familiarity with PNNL internal software and lab business systems like PeopleSoft, HPRM, B2B, EXPENSE, PCardPro

Responsibilities

• Provide comprehensive administrative and operational support to Program Managers and staff
• Coordinate travel arrangements and prepare Travel Expense Reports
• Manage calendars for Project Managers and key staff
• Serve as point of contact for visitor logistics and hosting requirements
• Process P-card purchases and coordinate procurement via B2B
• Assist with preparing event files for printing
• Maintain program files and correspondence per QA requirements
• Edit or draft content for the team as requested
• Provide guidance to teammates on administrative processes
• Carry out other responsibilities to support project objectives

Skills

Microsoft Office Suite

Travel coordination

Communication skills

Customer service

Discretion with sensitive information

Education

High School Diploma or GED

AA degree or higher

Tools

PeopleSoft

HPRM

B2B

EXPENSE

PCardPro

Job description

Pacific Northwest National Laboratory (PNNL) is seeking an Administrative Coordinator to join the Operational Readiness Group in the National Security Directorate in Richland, WA.

The role focuses on providing comprehensive administrative and operational support for program managers and staff, coordinating travel, calendars, and visitor logistics, while ensuring documentation and processes meet QA requirements.