Travel & Administrative Coordinator

Pacific Northwest National Laboratory; Richland (WA); On-site; USD 47,000 - 69,000; Full time

Benefits offered by this job

Medical insurance

Pension plan

Relocation assistance

Job summary

Pacific Northwest National Laboratory (PNNL) in Richland, WA, seeks an Administrative Coordinator to manage high-volume staff travel onsite four days a week. You will coordinate travel planning, booking, expense reporting, and reconciliation while collaborating with Travel Services and multiple groups across the lab.

The role requires a high school diploma or GED with 2 years of clerical/administrative experience and strong organizational, communication, and multitasking skills.

Qualifications

• High school diploma/GED and 2 years of relevant experience in a clerical or administrative environment.
• Experience coordinating business travel, including travel planning, booking, expense reporting, and account reconciliation

Responsibilities

• Coordinating with staff to understand travel needs, schedules, destinations, and other trip requirements
• Working with Travel Services and travelers to plan and book airfare, lodging, rental vehicles, and other travel arrangements
• Preparing and submitting accurate, timely expense reports and following up with travelers to obtain required receipts and documentation
• Tracking traveler accounts, wallet balances, and outstanding expenses to ensure charges are reconciled and balances are paid promptly
• Coordinating complex or large-scale trips involving employees from multiple groups, including working closely with other administrative staff and non-group personnel
• Communicating travel requirements, deadlines, status updates, and process guidance to travelers
• Maintaining organized travel records and tracking upcoming, active, and completed travel
• Troubleshooting travel-related issues and coordinating with the appropriate departments to resolve them
• Providing additional administrative support, including scheduling meetings and interviews, managing calendars, organizing documents and records, tracking inventory and resources, and taking notes

Skills

Travel coordination

Expense reporting

Organizational skills

Communication skills

Education

High school diploma or GED

Job description

Pacific Northwest National Laboratory (PNNL) in Richland, WA, seeks an Administrative Coordinator to manage high-volume staff travel onsite four days a week. You will coordinate travel planning, booking, expense reporting, and reconciliation while collaborating with Travel Services and multiple groups across the lab.

The role requires a high school diploma or GED with 2 years of clerical/administrative experience and strong organizational, communication, and multitasking skills.