Transportation Project & Admin Coordinator

Olsson; Oklahoma City (OK); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Flexible work arrangements

Wellness program

Bonus program

Job summary

Olsson is seeking an Administrative Coordinator in Oklahoma City to support the front desk and Transportation team. You will balance office coordination with hands-on projects, organize project information, prepare documents, and ensure timely project delivery.

The role requires ownership of details and collaboration with engineers, project managers, and technical staff to keep the office running smoothly. The ideal candidate thrives in a fast-paced environment, demonstrates strong customer

Qualifications

• Associate degree in business administration or related field preferred.
• 3+ years of experience in administrative support, project coordination, office operations, or a professional services environment.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, Deltek, or similar platforms.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and shifting needs.
• Excellent written and verbal communication skills with a professional, customer-focused approach.
• High attention to detail and a commitment to accuracy, document quality, and follow-through.
• Ability to build trusted relationships with technical staff, project managers, leadership, clients, and business partners.
• Strong problem-solving skills, sound judgment, and a proactive mindset.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Welcome visitors and manage front desk operations.
• Coordinate schedules, meetings, travel, and events for the Transportation team.
• Provide day-to-day administrative support to the Transportation group.
• Maintain project folders, permissions, and documentation across systems.
• Prepare agendas, minutes, reports, and client-ready deliverables.
• Support document quality control and versioning for technical staff.
• Assemble contracts, NDAs, MSAs, and subconsultant documents per standards.
• Facilitate communication among project managers, teams, clients, and vendors.
• Coordinate expenses, purchasing, and office supplies.
• Drive occasionally to off-site locations as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Customer service

Discretion with information

Education

Associate degree in business administration or related field

Tools

Microsoft Office

Google Workspace

SharePoint

Smartsheet

Deltek

Job description

Olsson is seeking an Administrative Coordinator in Oklahoma City to support the front desk and Transportation team. You will balance office coordination with hands-on projects, organize project information, prepare documents, and ensure timely project delivery.

The role requires ownership of details and collaboration with engineers, project managers, and technical staff to keep the office running smoothly. The ideal candidate thrives in a fast-paced environment, demonstrates strong customer