Transportation Coordinator

HMONG COLLEGE PREP ACADEMY; Saint Paul (MN); On-site; USD 41,400 - 68,400; Full time

Job summary

HMONG COLLEGE PREP ACADEMY is seeking a Onsite Transportation & Events Coordinator to manage all transportation logistics and events for the school year. You will coordinate PowerSchool updates, bus routes, and communicate with parents to ensure safe and timely student transport, while supporting school operations and events.

The role requires the ability to work long hours as needed, strong organizational skills, and collaboration with staff to maintain smooth school functioning.

Qualifications

• Associate degree or equivalent experience in administration or business.
• Proficient in data entry and office software; PowerSchool experience is a plus.
• Knowledge of first aid procedures.
• Strong written/spoken English and grammar.

Responsibilities

• Change address/phone numbers in PowerSchool.
• Update transportation in PowerSchool.
• Request new bus stops & communicate to parents.
• Clean out dead stops.
• Bus cards.
• Resolve bus issue with parents and HAP.
• Request field trip buses.
• Request sports/ afterschool buses.
• Make weekly bus checklist.
• Update routes based on changes.
• Transportation state report.
• Bus pass.
• Bus evacuation/safety.
• Summer school buses.
• All other school related duties as assigned by supervisor.

Skills

Academy vision

Communication skills

Presentation skills

Organizational skills

Time management

Problem solving

Stamina

Teamwork

Attention to detail

Under pressure

Decision making

Education

Associate Degree in Administration/Business

Job description

Description:

Job Category:

Year Round – Salaried Professional Employees

Classification:

FTE 1.0

Job Location:

Onsite

Starting Salary:

$41,400 - $68,400

Reports To:

Transportation Manager

Purpose:

To coordinate all aspects of Transportation & school wide Events. To provide the leadership and expertise necessary to ensure that the school aligned with the mission, goals, and objectives of the school and the school district, and is an integral component of the learning/instructional program. To support a healthy learning school and keep all student safe/healthy as well of ensuring that the school office operations run smoothly to service student, families and the community.

Duties/Responsibilities:

• Change address/phone numbers in PowerSchool
• Update transportation in PowerSchool
• Request new bus stops & communicate to parents
• Clean out dead stops
• Bus cards
• Resolve bus issue with parents and HAP
• Request field trip buses
• Request sports/ afterschool buses
• Make weekly bus checklist
• Update routes based on changes
• Transportation state report
• Bus pass
• Bus evacuation/safety
• Summer school busses
• All other school related duties as assigned by supervisor

Knowledge:

• Knowledge of computer operation, applications, data entry and retrieval
• Knowledge of office procedures, practices and policies
• Knowledge of first aid procedures
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of the program, functions, and procedures of a school setting

Skills:

• An explicit understanding of the Academy vision in relation to high expectations and high stakes and the importance of high quality events
• excellent communication and presentation skills
• excellent organizational and time management skills
• problem solving skills
• The stamina and energy required to work long hours when required
• The ability to work effectively with all staff members
• The ability to pay close attention to details
• The ability to work well under pressure and make responsible decisions quickly.

Specific Qualifications:

• Associate Degree in Administration, Business or equivalent of experience may be considered.

Work Environment/Conditions:

• Complete additional job requirements that support and enhance teaching and learning, such as appropriate participation in professional development and training sessions; off-campus sessions, etc.
• Fast pace office environment: Ability to work 40 hours
• Frequent keyboarding which calls for repetitive motion and rapid eye movements
• Frequent use of the telephone: Ability to sit for extended periods of time: Ability to push, reach, or bend
• Be professional in attire and dress at all times, whether on campus or representing HCPA at off-campus activities. HCPA values dictate modest and appropriate business attire. Business attire is required Monday through Friday (Friday is not a dress down day). Be accountable in normal classroom and occasional outdoor/off site activity settings, bus schedules, lunchroom, etc.
• Perform other school related duties as assigned by the school administration

Equal Employment Opportunity:

Hmong College Prep Academy District is an equal opportunity employer and supports an inclusive workplace environment.