Administrative Secretary - Transportation

Helena-Public-Schools; Helena (MT); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Health benefits

Paid sick leave

Vacation leave

Holidays

Job summary

Helena Public Schools is seeking an organized Transportation Administrative Assistant to support the district's Transportation Department. You will assist the Transportation Manager, coordinate bus routes, and act as the main contact for inquiries from parents, staff and students.

The role includes preparing reports, payroll and budget information, and ensuring records compliance. A background in secretarial work and routing software is essential for success in this position.

Qualifications

• High school diploma or GED required.
• One year of experience and/or one year of secretarial training; or equivalent experience as determined by the District.

Responsibilities

• Provide administrative and secretarial support to the Transportation Manager.
• Assist in developing and maintaining school bus routes using computerized routing software.
• Serve as the primary contact for parents, staff, students, and the public regarding bus routes, schedules, eligibility, fees, and other transportation services.
• Schedule district field trips and activity transportation in coordination with schools, coaches, bus contractors, and district staff.
• Prepare weekly and monthly transportation reports, payroll, budget information, reimbursement documentation, and statistical reports.
• Monitor invoices, accounts payable, and transportation expenditures; communicate with vendors.

Skills

Administrative support

Customer service

Communication

Education

High school diploma or GED

Tools

Bus routing software

Two-way radio system

Job description

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Openings as of 8/4/2026

Administrative Secretary - Transportation JobID: 3285

• Date Posted: 7/31/2026
• Location: Transportation

TransportationSecretary- 12 Months

Helena Public Schools is seeking a highly organized, customer-focused Transportation Administrative Assistant to support the daily operations of the District's Transportation Department. This position serves as the primary administrative support to the Transportation Manager and plays an essential role in coordinating transportation services for students, staff, and the community.

Some of what you will do:

• Provide administrative and secretarial support to the Transportation Manager.
• Assist in developing and maintaining school bus routes using computerized routing software.
• Serve as the primary point of contact for parents, staff, students, and the public by answering questions regarding bus routes, schedules, transportation eligibility, fees, and other transportation services.
• Schedule district field trips and activity transportation while coordinating with schools, coaches, bus contractors, and district staff.
• Prepare weekly and monthly transportation reports, payroll, budget information, reimbursement documentation, and statistical reports.
• Monitor invoices, accounts payable, and transportation expenditures while communicating with vendors regarding purchases and orders.
• Schedule substitute bus drivers and bus paraprofessionals as directed.
• Operate the district's two-way radio system to communicate with drivers and transportation contractors.
• Assist with administration of the district's Drug and Alcohol Testing Program for bus drivers.
• Maintain confidential student transportation records and ensure compliance with district policies and applicable regulations.
• Support the preparation of the transportation budget and maintain accurate financial and operational records.
• Provide courteous, professional customer service while exercising sound judgment in resolving transportation concerns.
• Other duties as assigned.

Who we are looking for:

• High school diploma or general education degree (GED)
• One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.
• Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation.

Current entry level salary range is $19.43-$20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9 holidays, 3 personal days, up to 9 school calendar related days, health benefits, and retirement.

This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees.

Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email [e-mail] or call [phone]. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.