Transportation & Facilities Admin Pro II

Sylvania; Amherst (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

Sylvania is seeking an Administrative Assistant II for the Transportation/FACILITIES Department in Amherst, MA. The role involves dispatching for buses and vans, maintaining schedules, and handling clerical duties with a focus on confidentiality and accuracy.

You will support multiple school offices and local police/fire departments, requiring strong communication, teamwork, and independent problem-solving in a fast-paced environment.

Qualifications

• High School Diploma or equivalent.
• 3-5 consecutive years of similar work experience.
• 2-3 years’ experience as an administrative assistant to a Director Level position or above.
• Massachusetts Driver’s License.
• Understanding of vehicle maintenance and repair.
• Clear and quick written and verbal communication; able to overcome barriers.
• Team player with multi-level individuals; positive and supportive attitude.
• Ability to work independently in a fast-paced multi-functional office; maintains confidentiality.

Responsibilities

• Dispatch: primary dispatcher for Transportation and Maintenance; ensure office coverage of phones and radios.
• Dispatch Support: update student phone lists; prepare and disseminate bus/van run information.
• Scheduling: maintain calendar for field trips and athletic trips; coordinate bus schedules.
• Route Planning: create and maintain bus routes; update Versa Trans RP; use GIS/Google Maps.
• Clerical: support Transportation, Maintenance and Facilities; maintain confidentiality; handle time sheets and records.

Skills

Communication

Team player

Attention to detail

Confidentiality

Independent work

Education

High School Diploma or equivalent

Massachusetts Driver’s License

Tools

Versa Trans RP

PowerSchool

Velocity security software

Sherpa work order software

Aesop

VeriTime attendance software

Job description

Sylvania is seeking an Administrative Assistant II for the Transportation/FACILITIES Department in Amherst, MA. The role involves dispatching for buses and vans, maintaining schedules, and handling clerical duties with a focus on confidentiality and accuracy.

You will support multiple school offices and local police/fire departments, requiring strong communication, teamwork, and independent problem-solving in a fast-paced environment.