Transportation Division Administrative Specialist

Valley Metro; Phoenix (AZ); On-site; USD 29,000 - 44,000; Full time

Job summary

Valley Metro is seeking an administrative support specialist to provide comprehensive reception and office coordination for the Transportation Division in Phoenix. The role focuses on handling inquiries, maintaining records, processing purchases, and supporting meetings and events.

The position requires a High School Diploma or GED and two years of administrative experience. A valid Arizona driver’s license may be required depending on assignment. Background checks apply.

Qualifications

• High School Diploma or GED and two (2) years of experience in administrative support in office environments, customer service and office coordination, and document control OR any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities to perform the job.
• Additional education cannot be substituted for experience.

Responsibilities

• Provide positive customer interactions; respond to internal and external inquiries and requests for documents or assistance; and elevate inquiries or complaints as necessary.
• Maintain and update records, files and databases according to retention schedules and facilitate information security and maintain confidentiality and compliance according to requirements.
• Facilitate the purchase of supplies and/or services; create, verify and process requisitions, purchase orders, invoices, etc.; and track and reconcile expenditures.
• Prepare and provide reports for area of assignment.
• Maintain and update event schedules and calendars.
• Prepare, update and proofread a variety of correspondence.
• Schedule appointments, meetings and interviews.
• Attend meetings, may take and transcribe notes.
• May assist with event coordination, setup and support.
• Provide a variety of administrative support (e.g. maintaining supplies, processing incoming and outgoing mail, ordering business cards, submitting or directing work orders, making travel arrangements, etc.).
• Performs other duties of a similar nature and level as assigned.

Skills

Customer service

Communication

Calendar scheduling

Recordkeeping

Office procedures

Education

High School Diploma or GED

2 years administrative support experience

Tools

Video editing

Document control software

Job description

Valley Metro is seeking an administrative support specialist to provide comprehensive reception and office coordination for the Transportation Division in Phoenix. The role focuses on handling inquiries, maintaining records, processing purchases, and supporting meetings and events.

The position requires a High School Diploma or GED and two years of administrative experience. A valid Arizona driver’s license may be required depending on assignment. Background checks apply.