Transportation District Office Manager - Kanawha Co.

State-of-West-Virgini; West Virginia; On-site; USD 60,000 - 85,000; Full time

Job summary

State of West Virginia is seeking an experienced Transportation District Office Manager to lead the district office and mentor administrative staff. You will report to the District Manager to ensure operations align with organizational goals.

You will oversee procurement, travel coordination, and P-Card oversight while generating reports on expenditures and efficiency. The role requires strong communication with employees and the public and collaboration across units; travel and a valid driver’s

Qualifications

• Bachelor’s degree from a regionally accredited college or university.
• Substitution: full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.
• Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Substitution: Graduate coursework from a regionally accredited college or university may substitute for two (2) years of the required experience through an established formula.

Responsibilities

• Oversee, guide, and support district office staff, assigning daily tasks and reviewing work to ensure high performance and quality standards.
• Direct reports include SWAT coordinators and the reception desk.
• Lead core administrative functions, including procurement, travel coordination, and purchasing card (P-Card) oversight.
• Gather key operational data and compose comprehensive reports on district expenditures, efficiency, and overall performance to support strategic decisions.
• Serve as a primary point of contact for employee inquiries as well as public questions and concerns, addressing issues with professionalism and responsiveness.
• Collaborate across various units within District One to streamline workflows and maintain smooth day-to-day business operations.
• Travel may be required; therefore, a valid driver's license is required.

Skills

Team Leadership

Staff Supervision

Public & Internal Communication

Operational Management

Procurement & Purchasing

Reporting & Data Analysis

Education

Bachelor’s degree

Tools

Procurement Software

Job description

**Disclaimer-this position will be considered classified-exempt and \"at will.\"**

As the Transportation District Office Manager, you will serve as a key administrative leader within District One, overseeing daily office operations and driving organizational efficiency. In this role, you will directly manage and mentor administrative staff while reporting directly to the District Manager to keep operations running smoothly and aligned with organizational goals.

Key Responsibilities

• Team Leadership & Supervision: Oversee, guide, and support district office staff, assigning daily tasks and reviewing work to ensure high performance and quality standards. Direct reports include Safety with Action Today (SWAT) coordinators and the reception desk.
• Administrative & Operational Management: Lead core administrative functions, including procurement, travel coordination, and purchasing card (P-Card) oversight.
• Reporting & Efficiency: Gather key operational data and compose comprehensive reports on district expenditures, efficiency, and overall performance to support strategic decisions.
• Public & Internal Communication: Serve as a primary point of contact for employee inquiries as well as public questions and concerns, addressing issues with professionalism and responsiveness.
• Cross-Unit Coordination: Collaborate across various units within District One to streamline workflows and maintain smooth day-to-day business operations.
• Perform other duties as required.

Preference may be given to Candidates with these qualifications

TRAINING/EDUCATION

• Bachelor’s degree from a regionally accredited college or university.
• Substitution: Full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.

EXPERIENCE

• Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.

ADDITIONAL REQUIREMENT

Travel may be required; therefore, a valid driver's license is required.

Candidate Contact

• Candidate Contact Name: Maisie Stout
• Phone Number: 304-205-8045
• Email Address: [e-mail]