Transportation Dept. Secretary - School Admin Pro

St. Martin Parish School District; Breaux Bridge (LA); On-site; USD 28,000 - 42,000; Full time

Job summary

St. Martin Parish School District is seeking a Department Secretary to provide administrative and secretarial support to the Transportation Department, under the supervision of the Department Manager and Supervisor.

The role includes preparing documents, coordinating calendars, scheduling meetings, maintaining records, handling confidential information, and serving as a liaison with staff and external organizations to ensure compliance with policies.

Qualifications

• Graduation from high school is required.
• College level coursework in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related area preferred.

Responsibilities

• Composes documents for Department Head or staff for information or event purposes.
• Prepares, distributes notices and correspondence to staff, students, parents, and others.
• Assists in coordinating department activities and responsibilities.
• Attends department meetings to convey or gather information.
• Maintains Department Head's calendar and coordinates appointments.
• Plans and schedules department events and maintains the events calendar.
• Oversees workload to maximize efficiency and meet operations.
• Maintains documents, files and records for audit and compliance.
• Answers telephone calls and provides information to callers.
• Liaises with outside organizations related to department activities.

Skills

Communication

Confidentiality

Organizational skills

Time management

Office software

Education

High school diploma

College coursework in business

Associates or Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

St. Martin Parish School District is seeking a Department Secretary to provide administrative and secretarial support to the Transportation Department, under the supervision of the Department Manager and Supervisor.

The role includes preparing documents, coordinating calendars, scheduling meetings, maintaining records, handling confidential information, and serving as a liaison with staff and external organizations to ensure compliance with policies.