Transportation Secretary - Full Year

Oxford Hills School District; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Oxford Hills School District is seeking a dependable year-round secretary for the bus garage to coordinate driver routes and dispatch transportation. This role involves answering phones, coordinating with drivers, and planning field trips, with emphasis on confidentiality and accurate record-keeping.

The position requires strong computer skills and excellent communication with staff, parents, and the community; prior secretarial experience in student transportation is preferred.

Qualifications

• Candidate must have good computer and organizational skills with the ability to maintain confidentiality.
• Excellent communication skills with parents, staff and the community are a must.
• Knowledge of student transportation and prior secretarial experience preferred.

Responsibilities

• Directs and monitors daily assignments; schedules drivers, bus aids and assigns vehicles to ensure daily coverage of all routes, field trips and sport trips.
• Handles heavy phone and radio traffic.
• Serves as primary communication liaison with school staff, guardians and drivers.
• Communicates all relevant details of driving assignments to drivers to ensure proper execution.
• Handle charter reservations, and billing.
• Completes assignment of special projects.

Skills

Geographic routing knowledge

Organization & time management

Interpersonal communication

Under pressure performance

Independence

Problem solving

Two-way radio operation

Office equipment operation

Google Sheets, Docs, Drive, Maps

Reading maps

Record keeping

Tools

Routing software

Google Sheets

Google Docs

Google Maps

Scanner/Copier

Job description

Brief Job Description

The Oxford Hills School District is seeking excellent candidates for a year-round secretary position at the bus garage. This position is an immediate opening.

Under the general supervision of the Transportation Director, the Secretary is the coordinator for the drivers on the road. They answer the telephone, and radio, and assist anyone that comes into the office. You plan and schedule each drivers route, call substitutes as needed, and dispatch a fleet of school buses and vans. Schedule transportation and oversight of field trips, athletic trips, and co-curricular trips. You also complete various office duties

Candidate must have good computer and organizational skills with the ability to maintain confidentiality. Excellent communication skills with parents, staff and the community are a must. Knowledge of student transportation, and prior secretarial experience preferred.

Qualifications

• Knowledge of surrounding geographic area to ensure effective and efficient routing
• Ability to organize and prioritize time to balance conflicting demands related to needs of the community and drivers
• Ability to communicate effectively with colleagues and the community in fast-paced and/or stressful environment (interpersonal & telephone skills)
• Ability to function in a fast-paced environment, under substantial pressure
• Ability to work within the appropriate level of independence
• Ability to problem solve
• Ability to operate two-way radio systems
• Ability to use office machines (scanner, copier, zip drive, telephone system)
• Ability to use Google sheets, docs, drive, maps ect. and computerized routing software
• Ability to read road and street maps
• Ability to keep organized and accurate records relating to overall dispatch and routing responsibilities

Responsibilities

• Directs and monitors daily assignments; schedules drivers, bus aids and assigns vehicles to ensure daily coverage of all routes, field trips and sport trips
• Handles heavy phone and radio traffic
• Serves as primary communication liaison with school staff, guardians and drivers
• Communicates all relevant details of driving assignments to drivers to ensure proper execution
• Handle charter reservations, and billing
• Completes assignment of special projects
• Assists the Director with day-to-day operationsCommunicates all relevant details of driving assignments to drivers to ensure proper execution
• Assist drivers with routing directions and directs them to perform special services when required
• Handles concerns and requests for information in an expeditious and professional manner
• Maintains route documentation and records (relevant, school information, student data, route changes, relevant maps, vehicle details, bus assignments, driver details) for the purpose of providing accurate and reliable information complies with district requirements
• Maintains Drug and Alcohol testing program

All district secretaries fall under the same contract and salary scale that can be found at this link: MSAD17 Secretary Contract

Applicants must include a copy of Maine state background check and fingerprinting.

Equal Employment Opportunity

The Oxford Hills School District is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law.

Expectations of Oxford Hills School District Staff

As contributing members of the district's learning community, all district staff members are expected to:

• Model a strong work ethic, perseverance and grit, as well as responsibility and respect;
• Utilize best practices for motivating today's students in a safe, supportive learning environment;
• Demonstrate knowledge in the development of real-world learning experiences and community partnerships to provide students with opportunities for extensions of learning, applied learning, community service, and citizenship;
• Demonstrate a willingness and ability to collaborate, engage, and communicate with colleagues, parents and the public.

Location: Transportation