Transportation Coordinator

Shelby American, Inc.; East Rutherford (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a dynamic and family-oriented team as a Transportation Coordinator, where you'll manage operations and ensure efficient scheduling of vehicle routes and maintenance. This role requires multitasking and strong communication skills to oversee the transportation team and address emergencies. With a focus on project management and staff supervision, you will play a crucial role in maintaining high standards in transportation operations. If you thrive in a fast-paced environment and are passionate about logistics, this opportunity is perfect for you.

Qualifications

• Strong financial and project management skills are essential.
• Excellent written and verbal communication skills required.

Responsibilities

• Manage vehicle routes, maintenance, and staff scheduling.
• Prepare and report time & labor data in HRIS system.
• Coordinate emergency drills and staff training.

Skills

Financial management skills

Project management skills

Written communication

Verbal communication

Staff supervision

Performance management

Driving ability

Tools

HRIS software

Microsoft Office

GroupMe

Fleet Holster

Bright Wheel

Job description

Description

Position Overview:

We are seeking an enthusiastic and organized transportation coordinator to join our team and manage our transportation operations. Successful transportation coordinators are able to multitask in a variety of different processes while remaining ahead of deadlines, deliverables, and the day-to-day management of ASun Star’s transportation team, routes, vehicle maintenance, and field emergencies. The transportation coordinator reports directly to the Program Manager in the Programs Department.

Duties and Responsibilities:

• Manage & coordinate the scheduling of vehicle routes, maintenance, equipment, and staff.
• Manage & maintain the accuracy of vehicle records, reports, and maintenance logs.
• Prepare and accurately report time & labor data in the Paylocity HRIS system.
• Evaluate vehicle needs & recommend necessary repairs.
• Coordinate daily shift meetings for the A Platinum transportation team.
• Assist in the planning and execution of the monthly transportation meeting.
• Hire and train new and existing staff members on transportation operating procedures.
• Track and accurately report driver and vehicle driving metrics as needed.
• Plan and execute monthly transportation emergency drills.
• Assist with the development and implementation of transportation policy & procedure.
• Review staff data for accuracy across agency tracking software such as GroupMe, Fleet Holster, Bright Wheel, and other systems as assigned.
• May be required to participate in operating vehicles as part of transportation routes.
• Responsible for being the point-person for transportation-related emergencies during transportation hours of operation.
• Responsible for the quality assurance in transportation operations.
• Any other duties deemed integral to the successful operation of transportation.

Requirements

Required Knowledge, Skills, and Abilities:

• Strong financial and project management skills.
• Excellent written and verbal communication skills.
• Familiarity working with HRIS software is a plus.
• Experience with Microsoft Office.
• Strong knowledge of staff supervision & performance management.
• Knowledge & prior experience in on-call positions for transportation management.
• Ability to drive passengers in vehicles such as mini vans, transit lines, sprinters, etc.

Role Schedule:

• Training Schedule: Monday through Friday from 09:00am to 05:00pm
• Regular Schedule: Monday through Friday from 06:30am to 03:30pm
• On-Call for transportation-related calls & requests.
• On schedule for Saturday transportation 1 – 2 times per month.

Working environment & Physical Demand:

• Working in a fast-paced, high energy, family-oriented atmosphere.
• Will need to be able to lift at least 50lb.
• Must be able to stand for at least 2-3 hours at a time.
• Must be able to drive passenger vehicles between 4-8 hours per day if required.
• Must be able to sit and type for long periods of time.